Front Desk Coordinator Jobs in Totowa, NJ

Hours: 9:00 a.m. - 6:00 p.m. Mon/Wed: SoHo office Tues/Thurs: Upper East Side (patient-facing) 3 Saturdays/month: Armonk, NY (travel paid) - 9:00 a.m. -3:00 p.m. Full day rate paid for Saturdays and transportation costs Pay Range: $28-$32/hr Job Description - Medical Receptionist / Administrative Assistant (Private-Pay Obesity Clinic) About the Role: We are seeking a poised and detail-oriented Medical Receptionist / Administrative Assistant to support a private-pay obesity and bariatric medicine practice in Manhattan. The role requires a polished communicator who can manage a high-touch patient experience while multitasking across administrative workflows. This is not a traditional front desk position-it blends front-facing interaction with proactive back-office organization. Responsibilities: Greet and support patients both in-person and via phone Schedule appointments and manage calendar updates (telehealth + in-person) Maintain task trackers and internal spreadsheets Collect and process patient fees (card on file or manual entry) Organize and escalate patient messages, questions, or complaints appropriately Upload and manage electronic records in the EMR system Prepare the office for daily operations, maintain a clean and efficient workflow Communicate with the physician and operations support regarding patient needs and workflow updates Handle Saturday clinic coverage in Armonk (3x/month; travel covered) Serve as the first point of contact for high-end, out-of-pocket patients Greet patients in-person and over the phone with polish and professionalism Schedule and confirm appointments across two office locations Manage inbound patient inquiries and follow up with urgency and care Maintain strong patient relationships-offering warmth, attentiveness, and proactive check-ins (e.g., “I see you haven't been in for 6 weeks-would you like to schedule a follow-up?”) Required Skills & Traits: At least two years' experience preferred providing front desk/administrative support to a private pay clientele medical office (examples would be plastic /cosmetic surgery or other bariatric offices Professional demeanor, emotionally intelligent, and comfortable with high-end clientele Fast typist (minimum 50 WPM) and strong digital documentation skills Organized, efficient, and able to juggle multiple responsibilities Fluent in spreadsheet tools (Google Sheets/Excel) Tech-savvy and resourceful (comfortable with EMRs, task managers, and self-directed learning) Reliable, punctual, and flexible with end-of-day responsibilities EMR & Documentation Enter patient data and documentation into EZDox EMR system accurately Process daily faxes related to labs, authorizations, and treatment updates Ensure the physician's desk is organized with all incoming documentation and priorities clearly prepped Insurance & Administrative Workflow Handle insurance verifications and interface with insurance providers Coordinate with the outsourced billing department Assist with pre-authorizations, intake forms, and medical records processing Ensure that administrative tasks are completed quickly and effectively (e.g., not spending an entire morning on simple tasks) Workflow Coordination Support the doctor with day-to-day operational flow and task prioritization Work independently and take initiative without needing hand-holding Show hyper-efficiency in task execution and maintain focus Technical & Communication Skills Familiarity with medical software and office tech (e.g., fax, email, shared drives) Able to communicate clearly with clinical staff, billing, and patients Comfortable working on-site in Upper East Side and traveling to Armonk on Saturdays (travel costs reimbursed) Open to staying past standard hours if patient needs or doctor's schedule require it Personal Attributes Polished, poised, well-spoken, and professional in appearance Emotionally intelligent with strong people skills Not clock-watching-flexible and reliable Ideally without significant outside commitments that interfere with flexible hours or occasional weekend work Proactive-someone who anticipates needs and takes ownership Equal Opportunity Employment: We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

Seeking a Patient Care Representative Associate Our surgery center is seeking an experienced Patient Care Representative Associate (Medical Receptionist) who is professional and understands the value of compassionate customer service. The job includes significant amounts of multi-tasking, but the ideal candidate will know when to slow down and provide personalized service to our surgeons and patients. Applicant must be a team-player. There are a few advancement opportunities for the successful applicant. **Important: This position will be based in our Queens location. Responsibilities and Duties Job Description includes, but not limited to the following: Answer multi-line phones and either direct the caller to the appropriate party or handle the caller's needs Greet patients upon arrival, register them and obtain insurance information and any other necessary data Maintain appearance of front desk area and lobby Greet and assist doctors Greet and direct residents, vendors and other visitors Process payments from patients for co-pays and uninsured visits Maintain specific logs related to duties Works well with all departments to ensure smooth and efficient flow of patients Communicates up, down and across the chain of command Basic knowledge of Microsoft Office products Ability to learn and use software and technology such as E.M.R. Call patients and surgeons to remind them of upcoming procedures Provide patients with support and guidance as needed Cross-train in other departments Please submit a resume when you apply for this position. *Note: Please do not call the center. We will screen your resume. If qualified, we will contact you for an interview. Thank you *Solicitors, recruiters, recruiting agencies, etc. please do not contact us regarding this position. Qualifications and Skills Educational/Experience Requirements: Front Desk or other Administrative experience in a medical office required. English must be primary language, but ability to speak Spanish is a plus.

Leva Medical is looking for a highly motivated, results-driven Patient Coordinator & Sales Closer to join our team. This position is focused on converting leads into booked treatments and ensuring patients receive the best possible care and experience. The ideal candidate is a strong closer, highly organized, and skilled at building rapport, overcoming objections, and guiding patients through the consultation and booking process. About Us: Leva Medical is a leading cosmetic surgery practice located in Queens, NY. Our team of board-certified professionals is dedicated to providing exceptional care and personalized services. We are seeking a dynamic and personable Receptionist & Sales Specialist to join our growing team. Duties Sales & Patient Conversion: Close sales by effectively communicating the benefits of procedures and guiding patients through the decision-making process. Follow up aggressively on leads, consultations, and past inquiries to maximize conversion rates. Overcome objections and provide customized solutions to meet patient needs. Educate potential patients on procedures, pricing, and financing options. Maintain a strong pipeline of prospective patients and ensure timely follow-ups. Track sales performance and report on booking trends. Patient Coordination & Organization: Manage the full patient journey from initial inquiry to post-procedure follow-ups. Ensure all patient records, treatment plans, and financial agreements are documented accurately. Work closely with the medical team to coordinate patient schedules and ensure seamless experiences. Stay up to date on all cosmetic procedures and industry trends to provide expert guidance. Organize and prioritize multiple patient inquiries while maintaining a high level of responsiveness. Experience Proven experience in sales, preferably in a cosmetic surgery, medspa, or high-ticket sales environment. Bilingual in Spanish and English is REQUIRED. Exceptional closing skills and ability to drive revenue. Strong organizational skills with a keen attention to detail. Ability to multitask, prioritize, and manage high volumes of patient inquiries. Experience handling financing and payment plans is a plus. Passion for aesthetic medicine and patient care. If you are passionate and enjoy working in a team, we encourage you to apply for this rewarding opportunity. Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Schedule: Monday to Friday Rotating weekends Experience: Sales or Medspa: 1 year (Preferred) Language: Spanish (Required) Ability to Relocate: Elmhurst, NY 11373: Relocate before starting work (Required) Work Location: In person

Reports To: Office Manager / Director of Human Resources Job Overview: We are seeking a friendly, professional, and organized Receptionist to join our construction company. The ideal candidate will be the first point of contact for clients, vendors, and visitors, providing a positive and welcoming experience. In addition to handling front desk duties, the Receptionist will manage conference room schedules, ensure office supplies are stocked, and support day-to-day administrative tasks. Key Responsibilities: Answer and direct incoming phone calls promptly and professionally, ensuring all calls are routed to the appropriate department or individual. Greet and assist visitors, ensuring they check in and are directed to the appropriate person or department. Manage conference room reservations and calendars, ensuring rooms are properly scheduled and prepared for meetings. Monitor and maintain office supplies inventory, restocking as necessary to ensure smooth office operations. Coordinate and schedule appointments, meetings, and events as needed. Maintain a clean and organized front desk area, ensuring it is always tidy and presentable. Assist with administrative tasks, such as filing, data entry, and document preparation. Handle incoming and outgoing mail, packages, and deliveries. (FEDEX/UPS/MAIL etc.) Assist with ad hoc tasks or projects as assigned by management. IT - Conference room(s) oversight of technical issues in advance of meeting(s) Qualifications: High school diploma or equivalent is preferred; additional administrative or office experience is a plus. Previous experience in a receptionist or customer service role preferred. Strong communication skills, both verbal and written. Exceptional organizational skills and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Ability to multitask and prioritize in a fast-paced environment. Professional demeanor and excellent interpersonal skills. Physical Requirements: Ability to sit for long periods and perform general office duties. Ability to lift and carry up to 15 pounds (for restocking supplies). Additional Information: Full-time position with competitive compensation and benefits. Opportunity to work in a dynamic and growing company within the construction industry. If you are a motivated individual with a passion for delivering exceptional customer service, we encourage you to apply!

🚛 We're Hiring: Administration & Appointments Coordinator 📍 Rutherford, NJ | 🏢 On-site Join Fusion Transport - Where Precision Meets Performance in Freight Logistics At Fusion Transport, we're redefining how freight moves across the country. As a key player in the logistics and warehousing space, we thrive on efficiency, timing, and seamless coordination. We're looking for an Administration & Appointments Coordinator to join our growing team and help us deliver on our promise of top-tier service. If you're organized, detail-oriented, and ready to make an impact behind the scenes, this role is for you. 💼 What You'll Do Coordinate and manage appointment schedules for outbound freight Ensure freight documentation aligns with planning objectives Administer the Weight & Inspection program alongside our warehouse team Communicate with customers and internal stakeholders to meet Must Arrive By Date (MABD) standards Collaborate with Planning and Dispatch to ensure accurate transit time Support service initiatives that raise the bar in freight logistics 🧠 What We're Looking For Strong written and verbal communication skills Proficiency in Microsoft Word & Excel (Bonus!) Experience with MercuryGate TMS Able to work independently and as part of a team Cool under pressure in a fast-paced, deadline-driven environment Authorized to work in the U.S. 🚀 Why Join Fusion? Because we're building something big. Fusion Transport is fast-growing and future-focused, with a culture rooted in integrity, innovation, and results. Come be part of a team that's changing the logistics game. 📩 Apply now or tag someone who'd be a great fit! #NowHiring #LogisticsJobs #AdminCoordinator #FreightLogistics #RutherfordNJ #JoinOurTeam #FusionTransport

Looking for Full Time Patient Coordinator for a Sports Medicine Practice. Opportunity for promotion within the practice. Responsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Interact with IT, phone and building personnel as needed Knowledge of insurance plans At least two years experience in Medical Administration

Patient Care Coordinator-Adult Primary Care Hours: Full Time 10:00 AM - 6:00 PM: Sunday 11:30 AM - 7:30 PM: Monday-Thursday Premium Health is looking for outstanding candidates for the Patient Care Coordinator position for our Internal Medicine Department. Premium Health, located in the heart of Brooklyn, is committed to providing compassionate, culturally sensitive, comprehensive health care, and behavioral health services to everyone in the community in need, regardless of ability to pay. Through our services, we aim to achieve community wellness for the individuals and families we serve. Premium Health prioritizes a collaborative care approach and utilizes evidence-based treatment, thus achieving improved patient care and superior outcomes. Conveniently located midway between Flatbush and Boro Park, our Foster Avenue location is home to our adult internal medicine, adult behavioral health, and podiatry departments. Our team goes the extra mile to make every patient visit a positive one. In addition to providing top notch medical care, every visit is an opportunity to build relationships and every patient is treated like family. Our goal is to make each patient's care experience to our standards: Compassionate, Agile, Respectful, and Excellent. Ideal candidates will have prior experience working in a medical office and have familiarity in medical terminology. Time Commitment: 10:00 AM - 6:00 PM: Sunday 11:30 AM - 7:30 PM: Monday-Thursday Responsibilities: Daily responsibilities include: · Document results reviewed with provider and convey them to the patient · Reply to patient medical questions as instructed by the provider · Refill medications · Complete medical forms · Assist providers with tasks as needed · Perform tasks as assigned by supervisor Compensation: $21-$24 an hour Benefits: Public Service Loan Forgiveness (PSLF) Paid Time Off, Medical, Dental and Vision plans, Retirement plans

Role - Patient Representative Contract Length - 13 Weeks - with possible extension Shift - Mon - Fri, 9 am - 5 :00 pm Rate - $19- 22 per hour The Patient Representative serves as the first point of contact for patients and visitors, providing exceptional customer service while efficiently managing front-desk operations. This role is responsible for greeting patients, registering them for services, verifying insurance, scheduling appointments, collecting payments, and answering inquiries related to medical services and procedures. Key Responsibilities: Greet patients and visitors in a courteous and professional manner. Register patients accurately using the electronic medical record (EMR) system. Verify insurance eligibility and obtain necessary authorizations or referrals. Collect co-pays, outstanding balances, and provide receipts. Schedule, reschedule, and cancel patient appointments per protocols. Answer and triage incoming phone calls, take messages, and relay information to clinical staff. Provide patients with necessary forms and ensure completion. Maintain confidentiality of all patient information in accordance with HIPAA regulations. Help patients understand billing, insurance coverage, and payment procedures. Communicate delays or wait times to patients and work to resolve any scheduling issues. Coordinate with clinical staff to ensure smooth patient flow. Maintain a clean and organized front desk and waiting area. Qualifications: Education: High School Diploma or GED - Required Experience: 1-2 years in a healthcare or customer service setting preferred Familiarity with insurance plans and medical terminology is a plus Proficient in using computers, including EMR systems and Microsoft Office Strong communication and interpersonal skills Ability to multitask and remain calm in a fast-paced environment Preferred Skills: Knowledge of HIPAA regulations and patient privacy laws Experience with patient scheduling systems (e.g., Epic, Cerner, or similar) Problem-solving mindset with attention to detail Excellent organizational and time management skills

We have had the privilege of caring for those in need for more than a century. Founded on the belief that everyone has the right to exceptional care, today we continue to provide quality care and services for our many residents, patients, and clients. Caring is not simply what we do, it is who we are. Why Join Our Team: Across our four campuses, eleven communities, five service offerings, and hospital, we are ultimately one unified team. Together, we nurture a compassionate, collaborative culture that enables continuous improvement and allows our team members to learn, grow, and shine in their careers. Surround yourself with people who care about making a difference - come join us! We have an exciting opportunity for a full-time, Unit Secretary to join Ramapo Ridge. Ramapo Ridge is a 58-bed inpatient psychiatric hospital licensed by the State of New Jersey and accredited by The Joint Commission (TJC). The Unit Secretary will be responsible for the clerical functions in the unit and acts as a receptionist. The purpose of this position is to assist the Charge Nurse in the smooth functioning of the unit. The Unit Secretary supports the unit philosophy and works collaboratively with the Charge Nurse, Executive Assistant and the Nurse Executive. Must have the flexibility, personal integrity and be able to work effectively with personnel from all departments. Demonstrates an understanding of, and embraces, the mission statement of Christian Health. Ensures that the daily time schedules correspond to the assignment sheet and assists with staffing calls as needed. Monitors, searches and records all packages brought to and leaving the unit. Maintains the medical record according to the standards. Ensures that ordering is done prior to staff running out of supplies and equipment on appropriate ordering forms. Refers calls to appropriate persons while maintaining patient confidentiality. Writes up the escort and transport requisitions recording the length of the escort, time of day, and the number of staff accompanying the patient. Ensures there are new charts for prospective patients to be available 24 hours a day. Assists in coordinating with admissions including phone calls and admission referrals. Adds to the Census Book all admissions and discharges for each 24 hours. Manages the front desk to ensure that all visitors identify themselves and signs in the visitors in the Log Book. Ensures that all visitors are monitored prior to entering the unit. Ensures the completion of documentation for Court Materials including but not limited to emails, faxes and scheduling. Performs other duties as assigned. Schedule: 3:00pm-11:00pm, Monday - Friday, no weekends. Education: High School Graduate with some secretarial education. Qualifications: One year of secretarial experience with strong organizational skills and hospital experience preferred. Christian Health offers a wide variety of benefits to full-time employees that includes: Discounted health insurance Dental Program Paid Vacation, Personal days, Holidays and New Jersey Sick leave 401k plan for all employees who are 21 or older Group Life Insurance & Voluntary Life Insurance Tuition Reimbursement Flexible Benefit plan Employee Assistance Program Direct Deposit Credit Union Child Day Care Center on campus Gift shop on campus Free onsite parking on campus Free meals for all employees Pay differentials Exclusive employee discounts and special offers Access to earned wages prior to payday Demonstrates compliance with the CH ASPIRE Standards of Performance. If you are interested in this great opportunity, please apply today on our website listed below. *************************************

Front Desk Operations - Customer Service Representative: NYC, Hoboken, NJ & Greenwich, CT alts | Alteration Specialists is looking for a Front Desk Operations Representative Alts is looking for a dynamic professional Front Desk Operations member, distinguished by their charisma, commitment, and professional integrity. This role will include responding to phone calls and emails, office management and administration, as well as internal/external communication, and creative problem solving. This is a customer facing position, full-time role in New York City, Brooklyn, NY, Hoboken, NJ & Greenwich, CT, with competitive pay, full benefits, and opportunities for future growth. Responsibilities include: Front Desk - Office Management Maintain a professional, warm, welcoming office environment Greet all clients, manage check-ins, pickups and payment Answer all inbound calls to the Alteration Specialists Studio Manage all client bookings and appointments Process new transactions and ensure internal reporting is correct Responsible for ordering, tracking and managing office inventory, supplies and purchases Ensure all outsourced garments are appropriately tagged, distributed and delivered Manage the flow of fitting room processes and appointments Customer Service Quick, warm, and on-brand customer communication across emails, calls and in-person Thoughtful and authentic recommendations to customers through a deep understanding of their need Thoughtful interaction with each customer Collect, organize, and track consumer feedback, day to day issues and other relevant information and communicate this to the team Contribute ideas to company policies to create an even better customer experience Operations Ensure that all QC checkpoints that live with front operations are consistently met for each garment entering or leaving your studio Ensure all tickets are properly created, and processed throughout the garment's life cycle with Alteration Specialists Properly record and document all RFA's, refunds and other failures of process, and brainstorm written solutions to achieve a higher operational efficiency Attributes You are warm, compassionate, and empathic. You have a calming demeanor and a way of building trusting, caring relationships with ease. You are a skilled communicator. You're both a great listener and an effective speaker and writer. You treat sensitive information with respect and discretion. You are mission driven. You are motivated to help change the fashion industry, and move towards a more sustainable future and serve as an excellent ambassador for a cause you believe in. You are systematic. You derive pleasure from being highly organized, creating order, and checking things off your list. You are detail-oriented. You take pride in a beautifully executed workflow and typos in your emails make you cringe. You are thoughtful. You can anticipate the needs of your tailoring team and clients, and feel committed to proactively creating a supportive environment for all. You are able to recognize how your individual role feeds into the larger organization's objectives. You have great professional integrity. You take ownership over your work, ask for help when you need it, and are committed to your own growth and development. Experience Experience in customer service related roles preferred Prior responsibilities in the fashion industry, and communications management desired. Experience or deep interest in fashion and sustainability desired, with a working knowledge of garment construction desired. *This is an entry-level/early career role.* Why the Role is Compelling As a Front Desk Operations member at Alts, you will play a critical role in the overall success of the store and contribute to a positive and dynamic shopping experience for customers. You will have the opportunity to work with a dynamic team, hone your organizational and customer service skills, and grow your career in the retail industry. This is a fantastic chance to join a supportive, goal-driven company with plenty of opportunities for advancement as the brand continues to expand. We are a performance-driven company, and strong performance can lead to promotion opportunities as early as three months to our full time Studio Experience Coordinator position which would come with a raise. You would feel the support of a tight-knit tailoring and operations team, and the excitement of being part of a growing, multi-studio operation disrupting the fashion industry with many opportunities to grow as quickly in your career as the brand is growing. Alts is committed to hiring and rewarding top talent. We value hard work, dedication, and the development of our employees. As part of our team, you will receive competitive compensation, benefits, and ongoing opportunities for personal and professional growth. Compensation FDO earns $18 an hour when you are accompanied by a Studio Experience Coordinator or other FDO. If you are working a shop on your own then you will be paid $20 an hour for that specific shift. $18 an hour is the base compensation for any and all FDO roles.

Job Title: Guest Experience Associate / Receptionist- Part Time Company: CONTŌR About Us: CONTŌR is a premier provider of cosmetic injectables and medical grade skin care services, offering a blend of hospitality and professional skin care to help our clients achieve their aesthetic goals. We pride ourselves on delivering top-notch care with a personal touch. As we continue to grow, we're seeking a compassionate and skilled Guest Experience Associate to join our dedicated team. Key Responsibilities: Facilitate a welcoming and hospitable environment upon guests entry and exit at CONTŌR. Manage the flow of guests arriving and checking out simultaneously, including managing the flow of each treatment room. Take payments from guests, communicating with providers to ensure the guest receives appropriate pricing or any discounts. Schedule guest appointments in our CRM / EHR, including encouraging follow up appointments and Google Reviews. Collaborate with other team members to facilitate an environment that is fun and enjoyable for both CONTŌR team members and clients. Ensuring all documentation is appropriately signed by guests, before and after photos are taken, and documentation in our CRM / EHR is up to date at the end of each day. Maintain a clean and organized work environment, ensuring compliance with sanitation and safety protocols. This includes wiping down chairs / equipment after a guest visit if needed. In-person communications with clients regarding information about treatments, skincare, aftercare for services performed, and assisting providers with any possible adverse effects on follow up appointment or via phone, text or email as needed. Electronic and telecommunication with guests when needed. Stay up to date with the latest trends, advancements and best practices in retail skincare. Assist in the development and implementation of marketing initiatives to promote skin care services. Assist with administrative tasks such as data entry, filing, and maintaining office supplies and inventory. Assist team with any store operations and needs. Qualifications: Proven experience in a front desk or customer service/hospitality role. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Ability to handle sensitive information with confidentiality. A friendly and professional demeanor. Previous experience in a medical or aesthetic clinic is a plus. Why Join CONTŌR? Opportunities for professional growth and development. A positive, supportive, and collaborative work environment. Employee discounts on services. The chance to work in a hospitality based skin studio. How to Apply: Interested candidates should submit their resume and a cover letter outlining their qualifications and why they are interested in working at CONTŌR to *********************. CONTŌR is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

- Patient Coordinator Contract Role - 13 weeks (with a possibility of extension) Day & Overnight Shifts: 1 pm-9 pm (EOW and holidays) & 11 pm - 7 am; EOW + Weekends Training would be 3-11 pm for the first scheduled 5 days. Pay range and compensation package: $20/hr on W2 About the Role We are looking for a Patient Coordinator for our healthcare client who greets and establishes first contact with patients, or performs in a call center capacity. Confirms and updates patient demographics and verifies insurance as necessary to ensure that patients have appropriate insurance for the physician they are seeing. Responsibilities Greet patients either in person or via telephone, and update their insurance/demographics in the practice management system. Assure that physician accepts insurance that patients present with. If not already done prior to visit, verify insurance prior to patient's arrival or at minimum at time of arrival before visit. Communicate with appropriate staff regarding patient's arrival, and ensure that patient's medical record is available for physician. Process/update HIPAA-related paperwork and other institutional forms as necessary. Collect or retrieve referrals or insurance authorizations as required. Review status of waiting room on a routine basis and ensure that patients are kept advised of wait times. Ensures that patient has paid co-pay or collects co-pay under direction of billing staff, providing patient with receipt following established cash-control processes. May schedule patient for follow-up appointment as needed. Provide patient with guidelines for requesting medical records, if necessary. May perform simple charge entry tasks or enter payments collected from patients and prepare Cashier's deposit. Note: duties are mutually exclusive and may not be performed by the same employee. Answer phones for practice and schedule appointments. Follow all HIPAA and any other governmental or state agency requirements regarding the appropriate handling of PHI documents. May initiate reminder phones calls for next day appointments. Performs other related duties. Qualifications High School graduate/GED. Required Skills 1 year physician practice experience. Must have a minimum of one week training on-site which will be provided by practice. Prefer experience in a medical office setting, utilizing a computer system for physician scheduling. Keyboarding skills are necessary. IDX or other practice management system experience preferred. Ability to communicate effectively with multicultural and language-deficit patients. Effective interpersonal and communications skills required. Excellent telephone etiquette. Knowledge of medical terminology strongly preferred. Must be able to adapt to a growing and changing environment. Preferred Skills Experience in a medical office setting. Knowledge of medical terminology. Join our team as a Patient Coordinator, where you can make a meaningful impact on the lives of your patients while advancing your professional skills in a supportive environment

Overview: The Construction Scheduler is responsible for developing, maintaining, and analyzing detailed project schedules to support successful and timely project execution. Working closely with project managers, superintendents, and subcontractors, the Scheduler plays a critical role in ensuring project milestones are met across all phases-including procurement, demolition, structure, interiors, MEP systems, and final turnover. Duties & Responsibilities: Schedule Development & Management: Create and maintain master construction schedules using tools such as Microsoft Project, reflecting all project phases from preconstruction to final turnover. Trade & Scope Integration: Coordinate and sequence activities across trades such as demolition, structural steel, drywall, HVAC, fire alarm, electrical, and specialty finishes. Account for long-lead procurement items (e.g., lighting, millwork, signage). Critical Path & Milestone Tracking: Identify and monitor critical path activities and milestone deliverables including permit approvals, procurement releases, inspections, and equipment startups. Progress Analysis & Reporting: Prepare and update 2-week and 6-week look-ahead schedules. Provide progress updates, delay analyses, recovery plans, and earned value tracking as needed. Team Collaboration: Work closely with project management and field teams to validate durations and sequencing, ensure schedule buy-in, and proactively address deviations. Turnover & Closeout: Support turnover phase planning including punchlist execution, final inspections, equipment commissioning, and closeout deliverables. Documentation & Communication: Present scheduling information clearly to clients, consultants, and internal stakeholders. Generate visual outputs for use in meetings and reports. Qualifications: Education: Bachelor's degree in Construction Management, Engineering, Architecture, or a related field. Experience: Minimum 5 years of experience in construction scheduling, preferably with projects involving phased commercial interiors or high-end retail buildouts. Software Proficiency: Proficient in Microsoft Project. Familiarity with BIM platforms, Procore, and Excel is a plus. Detail-Oriented: Exceptional organizational skills with the ability to manage multiple schedule elements across diverse scopes and timelines. Analytical Thinker: Strong critical thinking skills to identify sequencing logic errors, resource bottlenecks, or schedule conflicts. Communicator & Collaborator: Effective communicator able to synthesize complex scheduling data for technical and non-technical audiences. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift and/or move up to 15 pounds.

What we are looking for: We are seeking a driven and hospitality-oriented Front Desk Concierge to assist with the day-to-day building operations at one of our Williamsburg Luxury Class A rental apartment buildings. As a Concierge, you will be serving in a primary resident and tenant facing role and be a key point of contact in delivering a first-class customer experience. Job Responsibilities: Deliver an exceptional experience through genuine hospitality to Residents, guests, and colleagues Greet, qualify, and announce all visitors and guests. Actively monitor safety and security of the building by reviewing security cameras, conducting regular patrols, responding to emergencies and concerns promptly and efficiently, and exercising great judgement including escalating issues immediately. Oversee the delivery and storage of all packages and parcels delivered to the building including logging and distributing packages, and managing vendors and deliveries Maintain accurate and complete shift logs ensuring proper "handover" to ensure successful communication through shift changes Maintain cleanliness and appearance of the Lobby and surrounding areas Qualifications: Prior experience of at least 2 years in luxury residential, hospitality, or service industries Service-focused, with genuine passion for delivering hospitality. Punctuality and high standards of personal grooming and appearance. Openness to learning and welcome feedback in a Team environment that constantly strives for excellence and improvement Exceptional communication, interpersonal, and organizational skills Ability to multitask and remain composed in a fast-paced environment Sense of ownership with problem-solving capabilities to handle reasonable requests and challenges Schedule flexibility to work different shifts as needed, including evenings, and weekends. Who we are: Two Trees is a Brooklyn-based real estate development company best known for its singular role in transforming the Brooklyn neighborhood of DUMBO from an underutilized industrial waterfront to a thriving mixed-use community. Notable projects include: 325 Kent, One South First, Ten Grand, 300 Ashland, Mercedes House, Wythe Hotel, Jane's Carousel, and most recently the development of the Domino Sugar Factory site. Two trees solely develops, builds, owns, manages, and leases all of our properties. We fundamentally believe that people prosper when neighborhoods bloom. We are looking for passionate, innovative, and bold individuals that dare to make a difference, and those that share our vision as our portfolio grows.

.Answer all incoming calls and direct calls as necessary. .Greeting and thanking all guest in a friendly manner Perform security audits and assessments .Excellent observation skills .outstanding communication and written skills .Document any vistors to the property .Respond to incidents and emergencies .Clear speaking voice .Maintain reception area .Monitoring surveillance cameras Full time 40 hours Monday-Friday Full medical and dental after 90 days of employment. Your main goal is to make sure vistors feel welcomed, valued and respected. All shifts available To Apply Contact human resources submit your resume : HR will contact you immediately Pay rate :$20-$25 Hourly rate

PRIMARY FUNCTION The Scheduler is responsible for the scheduling support functions which would include being the primary point of contact for scheduling support. Development of the integrated schedule, regular maintenance of the schedule, updating progress with regular reporting, enforcement of standards and best practices, coordination with counterparts for both owners and subcontracts, and functional scheduling to support project needs. You will oversee the developing and managing of 4D construction simulations using Synchro, integrating project schedules with 4D models, and providing planning and visualization support for large-scale construction projects. RESPONSIBILIETIES Develop and maintain a detailed / comprehensive project schedule utilizing Primavera P6 Collaborate with both the internal and external project team to develop & integrate various project schedules Develop 4D models by integrating schedules with 3D design models Adhere to and enforce requirements for scheduling functions both internal to Phoenix and to satisfy contract specific requirements REQUIREMENTS Must possess a four-year engineering, construction, or business degree or equivalent combinations of technical training and/or experience Knowledge of construction means and methods with the ability confirm schedule data matches corresponding field progress Hands-on experience using Synchro 4D (or similar software) Minimum of 5 years of experience using Primavera P6 including but not limited to schedule development, resource loading, import / export of supporting schedule files (MPP, XER, XLS)

A recognized entertainment organization is currently seeking a new Coordinator of Multiplatform Scheduling to join their growing team. In this role, the Coordinator of Multiplatform Scheduling will be responsible for working closely with the Managers of Multiplatform Scheduling to execute monthly schedules with content from various brands. About the Opportunity: Start Date: ASAP Assignment Length: Temp ongoing Schedule: Monday to Friday Hours: 9am to 5pm (flexible start times; 35 to 40 hours per week) Setting: Hybrid (4 days onsite, 1 day remote), Responsibilities Execute and disseminate monthly program schedules and associated documents Ensure accuracy across all documentation Enter monthly schedules, media assets, format templates, and schedule changes into multiple systems including WURL, Aurora, and Excel Assist in inventory and usage tracking Contribute with enthusiasm, a strong work ethic, and a "get it done" mindset Work independently as well as within a team environment. Perform other duties, as needed Qualifications: 2+ years of relevant work experience Proficient in databases and Excel Previous experience with trackers, formulas, VLOOKUPs, pivot tables, and handling large datasets Passionate about TV content and enthusiastic about the industry Knowledgeable about Content Pairing and Strategy Organized and tech-savvy, ensuring efficient Content Management Microsoft Excel Desired Skills: Bachelor's Degree in Communications and/or New Media Knowledge of Media Rights

Job Title: Phlebotomist Patient Services Representative - Floater Duration: 2-month Contract Work Type: Onsite Pay Range: $18 - $25.74/HR Shift/Time Zone: M-F with rotational weekends, Passaic and Essex Counties 7a-7p Job Description: The Patient Services Representative III-Floater (PSR III) represents the face of our company to patients who come in, both as part of their health routine or for insights into life-defining health decisions. The PSR III draws quality blood samples from patients and prepares those specimens for lab testing while following established practices and procedures. The PSR III has direct contact with patients and creates an atmosphere of trust and confidence while explaining procedures to patients and drawing blood specimens in a skillful, safe and accurate manner. The PSR III will demonstrate Leadership Behaviors while focusing on process excellence skills and sensitivity to confidentiality and accuracy to patient information. Successful applicants may be assigned to a doctor's office, a patient service center or as business needs dictate. Under the direction of the area supervisor, perform daily activities accurately and on time. Maintain a safe and professional environment. Performs with confidence, both the forensic and clinical specimen collection and processing duties following established practices and procedures. Perform verification of patient demographic info / initials including patient signature post-venipuncture to verify tubes were labeled in their presence and that the name on the label is correct. Maintains required records and documentation. Demonstrates organizational commitment and promotes a positive image to patients, clients, employees and the public in general. Job Requirements: Ability to provide quality, error free work in a fast-paced environment. Ability to work independently with minimal on-site supervision. Excellent phlebotomy skills to include pediatric and geriatric. Flexible and available based on staffing needs, which includes weekends, holidays, on-call and overtime. Committed to all Policies & Procedures including Company dress code, Employee Health & Safety, and Everyday Excellence Guiding Principles. Must be able to make decisions based on established procedures and exercise good judgment. Must have reliable transportation, valid driver license, and clean driving record, if applicable. Travel and flexible hours required to work multiple locations and required to cover at Patient Service Center/In-Office Phlebotomy locations with minimal notice. Capable of handling multiple priorities in a high-volume setting. Must demonstrate Superior Customer Focus; ability to communicate openly and transparently with peers, supervisors and patients; ability to accelerate and embrace change; and knowledge of our business. Training locations may vary based on trainer availability. Required Education: High school diploma or equivalent. Medical training: medical assistant or paramedic training preferred. Phlebotomy certification preferred. Required in California, Nevada, and Washington. Work Experience: Three years phlebotomy experience required, inclusive of pediatric, geriatric and capillary collections. Minimum 2 years in a Patient Service Center environment preferred. Customer service in a retail or service environment preferred. Keyboard/data entry experience. Additional Job Details: Temporary float position M-F with rotational weekends, Passaic and Essex Counties 7a-7p Benefits: Medical, Vision, and Dental Insurance Plans 401k Retirement Fund About The Company: Leading provider of diagnostic information services empowering healthier lives. Leveraging the world's largest clinical lab database, we offer insights to identify and treat diseases, promote healthy behaviors, and improve healthcare management. Serving millions of patients and healthcare providers worldwide, we're committed to a healthier world, inclusive care, and building value for all stakeholders. About GTT GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation's largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity! 25-22479 #gttqst #gttjobs

divdivdivpstrong DUTIES/strong/pp /pp * Serves as a liaison between doctor's offices, the hospital, and patients. /pp * Schedules appointments for various hospital departments and physician office visits. /pp * The scheduler receives routine functional guidance from the supervisor/manager of Patient Access concerningbr/resources to make appropriate patient referrals. /pp * Manual dexterity is required as is the ability to concentrate on detail in the midst of other activity. /pp * The scheduler will follow very specific protocols in scheduling and the collection of financial information. /pp * The scheduler assures that all patients have all information they need so that they will arrive on time andbr/prepared for their procedures and the hospital has all the information required to properly bill or services. /pp * Receives requests to schedule patients from referrals and schedules patients accordingly. /pp * Maintains open communication with other departments regarding scheduling changes. /pp * Properly verifies and obtain prior-authorization when needed. /pp * Follows up on any requests and/or messages left on work phone immediately. /pp * Coordinates transportation needs for patients appointments. /ppbr//pp EDUCATION + EXPERIENCE REQUIREMENTS: /pp High school Diploma required. College Degree preferred. /pp 2 or more years experience in hospital registration/patient access is desired. /pp 2 or more years of hospital setting experience in scheduling is required./pp Must have type speed of at least 45 WPM and basic experience with main frame computers, calculators,br/copiers, FAX machines, and multi-line phone systems required /pp Knowledge of medical terminology /pp Must be through and able to follow detailed instructions /pp Must have excellent customer service skills /pp Ability to work with speed and accuracy while multi-tasking is required /p/div/div /div