What does a Maintenance Clerk do?
A maintenance clerk typically works in an organization's maintenance department. As a maintenance clerk, your duties will include overseeing maintenance information, ensuring the department's smooth operation, and generating computer reports. Additionally, you will be responsible for maintaining and managing inventory records and answering telephone calls. Other duties that you will likely perform include preparing written and correspondence materials for personnel, providing or coordinating the response to personnel and customer inquiries, and tracking equipment for maintenance.
Maintenance clerk responsibilities
Here are examples of responsibilities from real maintenance clerk resumes:
- Demonstrate strong math skills in managing inmate s accounts and calmly and effectively deescalating outbursts of belligerent inmates.
- Take care of all maintenance issues dealing with hvac, plumbing, electrical and carpentry.
- Obtain BOM for car kit items.
- Participate in planning for long term changes and cost effective logistics.
- Monitor haul trucks in real time and help troubleshoot mechanical problems.
- Process all on-site accounts payable receiving and vouchering through Maximo and JDE accounting programs.
- Handle foods from conveyor belts, automate high stackers, and store and retrieve goods.
- Answer phones, take orders, maintain order files, run daily reports, check inventory.
- Use of CB radios to keep in constant contact with drivers in and around the plant.
- Monitor and follow through on daily BOM changes to ensure proper/timely disposition of inventory on open work orders.
- Verify accuracy of packing slips, process receipts, MRP transactions, and transport material to appropriate destinations.
- Railroad maintenance crew member-subcontract through Dow chemical (company sell out years ago, cannot find info . )
- Reconcile petty cash fund and purchase card statements, assist with payroll correction, distribution of paychecks and monitor attendance.
- Work with customs and keep records and temperature control data for the FDA on material coming from Ireland by boat.
- Prepare a daily attendance report of trades staff, along with a weekly overtime report and handle selective aspects of payroll.
Maintenance clerk skills and personality traits
We calculated that 28% of Maintenance Clerks are proficient in Customer Service, Cleanliness, and Sales Floor. They’re also known for soft skills such as Communication skills, Math skills, and Customer-service skills.
We break down the percentage of Maintenance Clerks that have these skills listed on their resume here:
- Customer Service, 28%
Provided customer service to employees using the GovTrip travel system in making travel arrangements following Federal guidelines.
- Cleanliness, 15%
Maintained cleanliness and organization of parking facility and disposal areas.
- Sales Floor, 9%
Label frozen prepackaged baked goods, rotate, and put on the sales floor.
- Preventive Maintenance, 8%
Implemented an improved and efficient system to access preventive maintenance information for 500 organization equipment which resulted in significant vehicle downtime.
- Plumbing, 6%
Included doing basic plumbing, electrical work, and carpentry work.
- Data Entry, 5%
Performed timely and highly accurate data entry to facilitate immediate turnaround for purchase orders and inventory control.
Most maintenance clerks use their skills in "customer service," "cleanliness," and "sales floor" to do their jobs. You can find more detail on essential maintenance clerk responsibilities here:
Communication skills. One of the key soft skills for a maintenance clerk to have is communication skills. You can see how this relates to what maintenance clerks do because "material recording clerks are frequently in contact with suppliers, vendors, or managers and need to convey their company’s needs effectively." Additionally, a maintenance clerk resume shows how maintenance clerks use communication skills: "schedule interviews for each department and daily communication with accounts payable for any requested invoices and purchase orders. "
Math skills. Many maintenance clerk duties rely on math skills. "material recording clerks may need to calculate shipping costs or take measurements.," so a maintenance clerk will need this skill often in their role. This resume example is just one of many ways maintenance clerk responsibilities rely on math skills: "entered production statistics into computer system and generated production reports. "
Customer-service skills. This is an important skill for maintenance clerks to perform their duties. For an example of how maintenance clerk responsibilities depend on this skill, consider that "material recording clerks may interact with customers in order to respond to problems or complaints." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of a maintenance clerk: "operated repair order/parts record keeping system as per corporate and customer needs. ".
Detail oriented. maintenance clerk responsibilities often require "detail oriented." The duties that rely on this skill are shown by the fact that "material and product inspecting clerks must pay attention to detail when checking items for defects, some of which are small and difficult to spot." This resume example shows what maintenance clerks do with detail oriented on a typical day: "provided beyontl exceptional customer service and product/store knowledge and detail of each department in the store . "
The three companies that hire the most maintenance clerks are:
- Ingles Markets180 maintenance clerks jobs
- Live Nation Entertainment24 maintenance clerks jobs
- Kroger24 maintenance clerks jobs
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Compare different maintenance clerks
Maintenance clerk vs. Inventory coordinator
An inventory coordinator specializes in overseeing the supply flow of materials in a warehouse or similar setting. It is their responsibility to manage and handle the inventory, ensuring that the quantity and quality of materials align with company standards. Moreover, they are also responsible for assessing staff's performance, coordinating with different employees to ensure the accuracy of services, gathering and organizing data, maintaining records of transactions, and responding to any inquiries or concerns. As an inventory coordinator, it is essential to devise strategies for optimal performance, all while implementing the company's policies and regulations.
These skill sets are where the common ground ends though. The responsibilities of a maintenance clerk are more likely to require skills like "preventive maintenance," "plumbing," "industrial maintenance," and "windows." On the other hand, a job as an inventory coordinator requires skills like "physical inventory," "shipping receiving," "patients," and "distribution centers." As you can see, what employees do in each career varies considerably.
Inventory coordinators tend to make the most money working in the energy industry, where they earn an average salary of $40,639. In contrast, maintenance clerks make the biggest average salary, $38,812, in the government industry.On average, inventory coordinators reach similar levels of education than maintenance clerks. Inventory coordinators are 0.4% more likely to earn a Master's Degree and 0.0% more likely to graduate with a Doctoral Degree.Maintenance clerk vs. Expeditor
The role of expeditors is to ensure the timely and efficient preparation and delivery of food. To accomplish this task, they also perform other duties, including managing inventory levels, managing supply requisition, and coordinating with subcontractors. They are also responsible for streamlining interdepartmental communication, monitoring job progress, and collaborating with project managers to collect relevant information about job status. This role requires specific skills and qualifications, including a high school diploma or an associate degree in food service, business management, and hospitality management, relevant work experience, and certifications in CCP, CPSM, or CPPB.
Each career also uses different skills, according to real maintenance clerk resumes. While maintenance clerk responsibilities can utilize skills like "sales floor," "preventive maintenance," "plumbing," and "industrial maintenance," expeditors use skills like "house training," "team work," "good communication," and "food orders."
Expeditors earn a higher average salary than maintenance clerks. But expeditors earn the highest pay in the construction industry, with an average salary of $46,040. Additionally, maintenance clerks earn the highest salaries in the government with average pay of $38,812 annually.Average education levels between the two professions vary. Expeditors tend to reach similar levels of education than maintenance clerks. In fact, they're 0.6% less likely to graduate with a Master's Degree and 0.0% less likely to earn a Doctoral Degree.Maintenance clerk vs. Executive office assistant
An executive office assistant is responsible for performing administrative and clerical duties to assist the senior executives with their business needs and concerns. Executive office assistants take phone calls on behalf of the executives, respond to clients' inquiries and concerns through electronic communication, schedule appointments, arrange business travels, support the executives in corporate meetings, review business transactions, and organize office documents. They also perform market research and data analysis for reference and act as a liaison between the employees and senior management.
The required skills of the two careers differ considerably. For example, maintenance clerks are more likely to have skills like "customer service," "cleanliness," "sales floor," and "preventive maintenance." But a executive office assistant is more likely to have skills like "financial reports," "meeting minutes," "administrative tasks," and "event planning."
When it comes to education, executive office assistants tend to earn similar degree levels compared to maintenance clerks. In fact, they're 4.6% more likely to earn a Master's Degree, and 2.2% more likely to graduate with a Doctoral Degree.Maintenance clerk vs. Shipping and receiving coordinator
A Shipping and Receiving Coordinator oversees the shipment and deliveries of products in a warehouse or organization. One must have an efficient organization, and communication skills as most of the duties include shipping and receiving merchandise and maintain accurate and proactive control of inventory. Additionally, a Shipping and Receiving Coordinator can have different tasks such as loading and unloading products, stacking up shelves and keeping it up to the standards of company policies, inspect the merchandise, and communicate with customers.
Even though a few skill sets overlap between maintenance clerks and shipping and receiving coordinators, there are some differences that are important to note. For one, a maintenance clerk might have more use for skills like "customer service," "cleanliness," "preventive maintenance," and "plumbing." Meanwhile, some responsibilities of shipping and receiving coordinators require skills like "shipping receiving," "pallets," "load trucks," and "part numbers. "
Shipping and receiving coordinators enjoy the best pay in the manufacturing industry, with an average salary of $34,535. For comparison, maintenance clerks earn the highest salary in the government industry.In general, shipping and receiving coordinators hold similar degree levels compared to maintenance clerks. Shipping and receiving coordinators are 2.5% less likely to earn their Master's Degree and 0.0% less likely to graduate with a Doctoral Degree.Types of maintenance clerk
Updated January 8, 2025
