Office Manager Jobs Near Me

Lancaster, PA Are you a proactive, tech-savvy office professional who thrives on keeping operations smooth, people supported, processes sharp, and supporting others? Why You'll Love Working with Us Supportive & Faith-Based: We're a Christ-centered accounting firm delivering unparalleled customer service and leveraging advanced technologies to meet the evolving needs of our clients. Our team of seasoned accounting professionals combines years of experience with a passion for innovation that, guided by our faith, ensures our clients receive the highest level of expertise and support. Flexible & Family-Friendly: We prioritize work-life balance. No excessive workdays during tax season and half-day Fridays in the summer! Collaborative & Connected: We stay engaged through daily huddles, fun team activities, and a culture that makes everyone feel heard. Growth-Minded & Tech-Forward: We're always learning, leveraging new technology, and expanding our services to better serve our clients and grow as a team. Valued & Empowered: Every team member has a voice-we welcome ideas, encourage feedback, and recognize meaningful contributions. Heart for the Community: Through our Stewardship Program and outreach efforts, we support local charities and make giving back a core part of our mission. Landis & Associates is a faith-based CPA firm that blends innovation with a heart for service. Our fully remote team delivers world-class client support while staying connected through daily huddles, collaborative culture, and a shared passion for helping others. As we continue to grow, we seek an organized, solutions-focused Office Manager to help lead our internal operations forward. Who We're Looking For: Experienced: 2+ years in office management, preferably within accounting, finance, or legal services. Experience with SOPs is a plus. An associate's or bachelor's degree in business administration or a related field is preferred but not required. Highly Organized & Detail-oriented: Brings clarity to complex situations, manages competing priorities, and delivers accurate, timely work. Discreet & Professional: Handles sensitive information with confidentiality and communicates with a high level of professionalism. Driven to Implement: Excels at turning plans into action-driven to solve problems, roll out new processes and systems, and otherwise improve operations. Tech-savvy & Paperless-proficient: Confident in navigating digital tools, Adobe, and Microsoft Office, and creating digital forms in a paperless environment. Key Responsibilities: Oversee daily office operations, supplies, and digital filing systems in a paperless environment. Implement new procedures, technology rollouts, and process improvements in collaboration with leadership. Train and support staff on systems, workflows, and company-wide changes. Create, maintain, and distribute clear, accessible SOPs for internal operations. Develop and manage digital forms for internal and client use (Adobe proficiency required). Coordinate onboarding for new staff, including payroll, benefits, and compliance setup. Manage team schedules and coordinate workflows, especially during tax season. Provide virtual and in-person client support, including scheduling, document collection, and secure communications. Work with IT to troubleshoot technology issues and train staff on updates. Ensure compliance with confidentiality standards and firm policies. Enjoy full-time, flexible hours; 40-45 hours per week during tax season with an 8:30 AM start time; 36 hours per week in the summer, including half-day Fridays. What We Offer Our Office Manager: $60,000 - $65,000/year DOE Health Insurance Generous PTO 9+ Paid Holidays a year 401K with a 3% company match 36-hour summer schedule with half-day Fridays (Memorial Day through Labor Day) Mileage reimbursement Professional development opportunities Supportive, faith-based team culture Participation in the Stewardship Program and community initiatives Virtual team connection: daily huddles, lunch & learns, and milestone celebrations A supportive, faith-based team culture with a heart for service To Apply If you're a detail-oriented professional with a passion for process improvement and a commitment to supporting a high-performing remote team, we'd love to hear from you. Please apply through this job ad to be considered for the Office Manager position at Landis & Associates. By submitting this application, you agree to receive recurring informational text messages (e.g., appointment alerts), which may be automated, to the mobile number used at opt-in from Team Builder Recruiting, LLC. Msg frequency may vary. Msg & data rates may apply. Reply HELP for help and STOP to cancel. See Terms and Conditions & Privacy Policy.

Finance Manager (Office Manager) 💻 Job Type: Full-Time, Permanent About the Role A recently acquired Alaska-based company is seeking a Finance Manager (Office Manager) to build and lead all internal operations, including accounting, HR, and financial planning. This is a fully remote role open exclusively to candidates residing in Alaska. This position offers the rare opportunity to build foundational systems from scratch while working independently in a lean, mission-critical environment. You'll work closely with executive stakeholders and oversee the financial infrastructure of a growing business. Key Responsibilities Set up and manage all accounting operations, including GL, reconciliations, monthly close, and compliance with GAAP Build and lead HR infrastructure, including payroll, benefits, onboarding, and state/federal compliance Own budgeting, forecasting, and financial modeling (FP&A) to support leadership in strategic planning Prepare and present financial reports and dashboards to executive teams Manage vendor relationships, insurance, local compliance filings, and internal controls Evaluate and implement systems and processes that improve accuracy and efficiency Serve as the single point of accountability for all internal operations across the business What We're Looking For Must be currently based in Alaska (role is remote, but presence in-state is required) 10+ years of experience in accounting, office management, and financial operations Proven ability to implement accounting systems and HR functions from the ground up Strong FP&A skills-experience creating budgets, building forecasts, and delivering financial insights Proficiency in QuickBooks and Excel; systems implementation experience preferred Self-starter with a detail-oriented mindset and strong organizational skills Comfortable operating independently while communicating with distributed leadership teams Bachelor's degree in Accounting, Finance, Business, or related field required What's Offered Fully remote role for Alaska-based professionals Autonomy and ownership of the company's internal financial and administrative functions Direct collaboration with executive leadership Competitive compensation A long-term, stable opportunity for someone who thrives in a hands-on, builder role

The Manager of Settlements and Billing is responsible for overseeing the verification, validation, and processing of transactional data related to scheduled power from PJM Interconnection’s wholesale energy markets to support multiple large commercial data center customers. This role ensures the accuracy of settlement calculations, compliance with PJM market rules, and timely customer invoicing. Reporting directly to the Vice President of Market Services, the Manager will oversee an Analyst role to support settlement and billing operations. Key Duties and Responsibilities Lead the development, maintenance, and enhancement of an in-house settlements and billing system, ensuring compliance with PJM tariffs, operating agreements, contracts, technical procedures, and government regulations. Oversee the Settlements and Billing Analyst, ensuring the accurate and timely completion of billing and invoicing between the RTO and customers. Develop and mentor the Settlements and Billing Analyst, fostering a culture of accountability, collaboration, and continuous improvement. Act as the primary point of contact for PJM billing inquiries and all other customer billing concerns, proactively addressing issues through transparent communication and resolution strategies. Ensure accuracy and transparency in billing by coordinating information exchange between impacted parties. Review and approve invoices before distribution to maintain billing accuracy and compliance. Serve as the primary liaison between Hyperscale and external financial accounting vendors, ensuring alignment on billing and settlement processes. Monitor compliance with PJM credit obligations, ensuring customers maintain adequate financial resources to meet payment requirements. Maintain accurate records of all billing transactions to support financial audits and regulatory requirements. Provide guidance on internal controls to ensure compliance and operational integrity. Work cooperatively with the Manager of Energy Scheduling to ensure that all customer load is settled and billed in accordance with power supply agreements. Other Duties and Responsibilities Collaborate with cross-functional teams to resolve complex settlement disputes, ensuring awareness of upstream and downstream impacts on financial and operational processes. Monitor PJM market practices and policy updates, actively participating in stakeholder meetings and user groups to stay informed of business rule changes and implement necessary updates to the internal settlements system. Support financial reporting requests across the organization, ensuring data accuracy and alignment with reporting requirements. Perform other duties as assigned by the Vice President of Market Services. NOTE: The duties listed are not intended to be all-inclusive. Additional responsibilities may be assigned at the discretion of upper management. Benefits: 401(k) matching Bonus based on performance Competitive salary Dental insurance Health insurance Paid time off Tuition assistance Vision insurance Wellness resources This is a remote position. Compensation: $78,000.00 - $100,000.00 per year Powering the Future: About Hyperscale Energy Driving Sustainable Innovation and Scalable Energy Solutions for a Brighter Tomorrow Rappahannock Electric Cooperative (REC) is a consumer-owned electric utility serving homes and businesses across parts of 22 counties in central Virginia. Located to the south of “Data Center Alley” of Northern Virginia’s Fairfax, Loudon and Prince Willliam Counties and north of Virginia’s capital city of Richmond, REC is experiencing unprecedented development, primarily from hyperscale data centers. In 2023, REC created Hyperscale Energy Services, LLC (HES) and HES in turn created wholly-owned companies to provide power supply services to REC’s large data center customers. This innovative, two-tier structure enables REC to provide flexible solutions to multiple data centers, each with their own specific needs and characteristics, while continuing to provide safe, affordable, reliable, and sustainable power to roughly 180,000 homes and businesses. Hyperscale data centers who locate in REC’s footprint can expect the same outstanding service that REC’s members have enjoyed for the cooperative’s 85+ year history, while the HES companies provide ready access to the PJM wholesale power markets. Mission To meet the unique power supply needs of REC’s large-scale data center members while enabling REC to focus on its traditional membership base. Vision To be the essential and valued energy partner that powers our data center customers in an increasingly digital world.

Join a team with the unique opportunity to provide support to over 20 state-of-the-art private practices that provide care to the civilian military community. Now is the time to take your career to the next level with the opportunity to be the face of a growing specialty team. Work alongside leading dental professionals and advance your career in a global organization. Responsibilities: The Dental Specialty Manager (DSM) will oversee the daily operations and management of the specialty areas within our dental practices. This role requires strong leadership, excellent organizational skills, and a thorough understanding of dental specialty services. The DSM will ensure that all specialty departments operate efficiently, meet financial goals, and maintain high standards of patient care. 1. Operational Management: - Oversee day-to-day operations of specialty departments such as orthodontics, periodontics, oral surgery, etc. - Ensure compliance with healthcare regulations and practice policies. - Coordinate schedules for specialty dentists and support staff. 2. Financial Oversight: - Develop and manage budgets for each specialty department. - Monitor financial performance and implement strategies to achieve financial targets. - Analyze financial reports to make informed decisions on resource allocation. 3. Patient Care and Satisfaction: - Maintain high levels of patient satisfaction by ensuring quality service delivery. - Address patient complaints and resolve issues promptly. - Integrate patient feedback into service improvement plans. 4. Staff Leadership and Development: - Lead, mentor, and manage a team of specialty dental professionals and support staff. - Conduct performance reviews and provide guidance to improve team productivity. - Organize training sessions to keep staff updated on the latest dental practices and technologies. 5. Collaboration and Communication: - Coordinate between general dental services and specialties to ensure seamless patient referrals and treatment plans. - Foster effective communication within and between specialty departments. - Collaborate with marketing teams to promote specialty services and attract new patients. 6. Strategic Planning and Development: - Develop and implement strategic plans to enhance specialty services and expand practice offerings. - Stay abreast of industry trends and innovations in dental specialties. - Identify opportunities for growth and service improvement. Requirements Minimum of 3-5 years of experience in a managerial role within a dental setting. In depth knowledge of dental specialty services. Proficient in dental practice management software and Microsoft Office Suite. This a remote position with occasional travel to support our offices throughout the United States and Germany. Requires flexibility to meed the needs of a dynamic work environment. Must have a Real ID Drivers License Prior to starting. Benefits For Full Time Staff: Competitive Compensation. Generous Paid Time Off Paid Holidays Medical, Vision, and Dental benefits. Health Savings Account, Life Insurance, Long Term Disability, and Short-Term Disability. 401k with matching program after one year of service. Access to all Army and Air Force Exchange Services (AAFES) facilities and services. With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. ________________________________________ If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Full-time Description Join a team with the unique opportunity to provide support to over 20 state-of-the-art private practices that provide care to the civilian military community. Now is the time to take your career to the next level with the opportunity to be the face of a growing specialty team. Work alongside leading dental professionals and advance your career in a global organization. Responsibilities: The Dental Specialty Manager (DSM) will oversee the daily operations and management of the specialty areas within our dental practices. This role requires strong leadership, excellent organizational skills, and a thorough understanding of dental specialty services. The DSM will ensure that all specialty departments operate efficiently, meet financial goals, and maintain high standards of patient care. 1. Operational Management: - Oversee day-to-day operations of specialty departments such as orthodontics, periodontics, oral surgery, etc. - Ensure compliance with healthcare regulations and practice policies. - Coordinate schedules for specialty dentists and support staff. 2. Financial Oversight: - Develop and manage budgets for each specialty department. - Monitor financial performance and implement strategies to achieve financial targets. - Analyze financial reports to make informed decisions on resource allocation. 3. Patient Care and Satisfaction: - Maintain high levels of patient satisfaction by ensuring quality service delivery. - Address patient complaints and resolve issues promptly. - Integrate patient feedback into service improvement plans. 4. Staff Leadership and Development: - Lead, mentor, and manage a team of specialty dental professionals and support staff. - Conduct performance reviews and provide guidance to improve team productivity. - Organize training sessions to keep staff updated on the latest dental practices and technologies. 5. Collaboration and Communication: - Coordinate between general dental services and specialties to ensure seamless patient referrals and treatment plans. - Foster effective communication within and between specialty departments. - Collaborate with marketing teams to promote specialty services and attract new patients. 6. Strategic Planning and Development: - Develop and implement strategic plans to enhance specialty services and expand practice offerings. - Stay abreast of industry trends and innovations in dental specialties. - Identify opportunities for growth and service improvement. Requirements Minimum of 3-5 years of experience in a managerial role within a dental setting. In depth knowledge of dental specialty services. Proficient in dental practice management software and Microsoft Office Suite. This a remote position with occasional travel to support our offices throughout the United States and Germany. Requires flexibility to meed the needs of a dynamic work environment. Must have a Real ID Drivers License Prior to starting. Benefits For Full Time Staff: Competitive Compensation. Generous Paid Time Off Paid Holidays Medical, Vision, and Dental benefits. Health Savings Account, Life Insurance, Long Term Disability, and Short-Term Disability. 401k with matching program after one year of service. Access to all Army and Air Force Exchange Services (AAFES) facilities and services. With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. ________________________________________ If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Job DescriptionThis is your chance to be part of a champion team with a unique, forward-thinking company that is paving the way in the PT industry with its non-traditional approach to healthcare. With FYZICAL, you will enjoy job security and the opportunity for career advancement through continuing education. With state-of-the-art technology at your disposal and an independent practice leader that is fully invested in your success, your career will flourish. Your future looks bright with FYZICAL! Apply for our Office Assistant job opening today!Responsibilities Candidate must be able to read, write and type fluently Candidate must have proficiency in Microsoft Office Suite including Word, Excel, Publisher, Power Point Candidate must be willing to work as a rehab technician when needed Candidate must have social media knowledge including Facebook, Instagram, and Twitter Candidate must be willing to work in Raleigh and Garner offices Required Skills 1-2 years of experience required Ability to work remotely Must be authorized to work in the U.S. Spanish speaking a plus

Job Description Queen City Endodontics - Charlotte, a busy specialty practice in Charlotte, North Carolina, is looking for a talented and skilled Office Manager to help us fulfill our mission of improving the lives of our patients by providing a world-class specialty experience. If you're passionate about delivering exceptional patient care and leading a dynamic team, we'd love to connect with you! Why Queen City Endodontics Endodontics? At Queen City Endodontics, we believe in the power of collaboration and continuous learning. Our diverse team includes Dental Assistants, Sterilization Technicians, Specialists, Office Managers, and Patient Care Coordinators who work together to ensure exceptional patient experience and outstanding clinical results. We're committed to fostering an environment where all employees are valued, respected, and given the opportunity to thrive—at work, at home, and everywhere in between. Your Role: Office Manager As our Office Manager, you will play a crucial role in ensuring our operations run smoothly, efficiently, and in compliance with all regulations. You'll be responsible for mentoring team members, enhancing patient experiences, and implementing best practices across all levels of our organization. Here's what you can expect in this role: Overseeing daily operations to ensure they are carried out in a cost-effective manner. Managing budgets, financial data, and forecasts to improve profitability. Purchasing materials, planning inventory, and optimizing warehouse efficiency. Ensuring the practice remains compliant with all legal and healthcare regulations. Implementing quality controls and monitoring key performance indicators (KPIs). Training and supervising staff, while fostering a culture of continuous improvement. Enhancing the quality of patient care through innovative and compassionate leadership. Coordinating and facilitating additional office responsibilities as needed. Your Background: We're looking for a resourceful and compassionate Practice Manager who excels at leading teams and achieving financial goals. You thrive on seeing patients leave our office healthier and happier, and you're a problem-solver who can adapt to changing priorities. Here's what we're looking for: 3+ years of experience managing a dental practice. Expertise in insurance verification, claims, and resolution processes. Strong understanding of patient and insurance accounts receivable (AR) management. Proven ability to maintain positive employee relations and oversee payroll. Solid knowledge of profit and loss (P&L) management, with a focus on controlling expenses. Familiarity with standard OSHA and HIPAA practices and policies. If this describes you, you'll fit right in with our team! Your Benefits & Perks: We offer a comprehensive benefits package designed to support you in all aspects of your life, including: BCBS High Deductible & PPO Medical insurance Options VSP Vision Coverage Principal PPO Dental Insurance Complimentary Life Insurance Policy Short-term & Long-Term Disability Pet Insurance Coverage 401(k) HSA / FSA Account Access Identity Theft Protection Legal Services Package Hospital/Accident/Critical Care Coverage Paid Time Off Diverse and Inclusive Work Environment Strong culture of honesty and teamwork #priority #LI-AH1 We believe in transparency through the talent acquisition process; we support our team members, past, future, and present, to make the best decision for themselves and their families. Starting off on the right foot with pay transparency is just one way that we are supporting this mission. Position Base Pay Range$50,000—$60,000 USDSpecialty1 Partners is the direct employer of non-clinical employees only. For clinical employees, the applicable practice entity listed above in the job posting is the employer. Specialty1 Partners generates job postings and offer letters to assist with human resources and payroll support provided to the applicable practice. Clinical employees include dental assistants and staff assisting with actual direct treatment of patients. Non-clinical employees include the office manager, front desk staff, marketing staff, and any other staff providing administrative duties. Specialty1 Partners and its affiliates are equal-opportunity employers who recognize the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment based on objective criteria and without regard to the following (which is a non-exhaustive list): race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws. Specialty1 Partners' Privacy Policy and CCPA statement are available for view and download at ************************************************** Specialty1 Partners and all its affiliates participate in the federal government's E-Verify program. Specialty1 further participates in the E-Verify Program on behalf of the clinical practice entities which are supported by Specialty1. E-Verify is used to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. The E-Verify process is completed in conjunction with a new hire's completion of Form I-9, Employment Eligibility Verification upon commencement of employment. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to **************** and click on the Employees Link to learn more. 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Join the Dania Beach Team and Make a Difference! Are you looking to make a meaningful impact on one of South Florida's most vibrant and historic communities? The City of Dania Beach-Broward County's first incorporated city-is undergoing a renaissance and we are looking for motivated, passionate individuals to be part of this journey and contribute to shaping the future of our city. Advance Your Career with Us in Dania Beach! At Dania Beach, we are dedicated to the professional development and success of our employees. We offer a variety of growth opportunities, including comprehensive in-house training programs and tuition reimbursement for full-time team members upon completion of their probationary period. Our goal is to support your career path every step of the way-providing you with the tools, guidance, and encouragement needed to excel. When you join our team, you become part of a collaborative and forward-thinking organization that values innovation, community, and excellence. Discover Excellent Benefits with the City of Dania Beach! Position Summary The City of Dania Beach is committed to employing a talented and diverse workforce. We are currently seeking an Office Manager to join our dynamic Community Development team. The ideal individual will plan, organize and support the daily administration of the Community Development Department and coordinate those activities with other departments, and external customers. This position works under general supervision and direction of the Community Development Director and independently works with other city departments providing a variety of high-level administrative support to meet the goals and objectives of the City. This is an advanced administrative position with a broad scope of responsibility working with sensitive and confidential matters. Incumbent is a responsible confidential employee with broad latitude in decision making and can answer most questions with very little oversight or review by the Community Development Director. If you are ready to take the next step in your career and contribute to the growth and development of the City of Dania Beach, apply now to join our team! Duties & Responsibilities Essential Job Functions * Functions as a liaison between other departments, the public, and outside agencies, gathering and relaying information as needed. * Plans and arranges meetings, conference calls, and virtual meetings for the Director and Deputy Director. * Manages Community Development Director calendar. * Attends meetings where confidential matters are discussed, requiring discretion. * Creates and generates complex correspondence, memo, agendas, purchase orders, reports, budgets, and related materials appropriate to department and administration. * Coordinates memos, documents, agreements, ordinances, and resolutions from all departments for the Director and Deputy Director's review, approval, and signature. * Route City Commission items through departments when necessary and upload them into agenda software. * Prepares public hearing presentations and uploads for IT access prior to meetings. * Directs research, collection, and compilation of data for administrative and annual reports and documents. * Manages and administers the Department's budget, including processing accounts payable, budget transfers, purchase orders and monthly reconciliation of P-card statements. * Coordinates the department's training needs and team building events for all divisions and annually verifies certification status for all Department employees requiring coordination with Department Managers. * Assists in processing necessary paperwork with HR, including on-boarding, interviews, work from home forms, etc. Qualifications What's required:(Minimum Requirements) * Associate's degree from an accredited college or university. Additional experience can substitute for education on a year-for-year basis. * Five (5) years of experience in a highly responsible administrative position. What's preferred: (Desired Requirements) * Seven (7) years of experience performing high level administrative work. * One (1) year experience working in a governmental agency, in a highly responsible administrative position.

Job Title: Novato Office Manager Reports to: Operations Manager/Director of Operations FLSA: Non-Exempt The Novato Office Manager is responsible for the successful daily operations of the Novato office, including general administration and facilities management. This position provides a wide range of office management and administrative support duties. This position is on-site in our office in Novato. The ideal candidate will be an independent “big-picture” thinker, self-managed, resourceful, and able to work well without supervision. Must be numbers oriented with strong project management skills. Essential Duties and Responsibilities Administration: Document Preparation: Prepares transmittal letters, engagement letters, financial reports, and other correspondence and documents using Microsoft Word and Excel. Document Processing: Assembles tax returns and financial statements, including detailed proofreading and edits. Client Onboarding: Manages the client onboarding process. Office Responsibilities: Manages incoming and outgoing mail and deliveries. Reception: Manages the front desk, including answering/screening/routing phone calls, greeting visitors, managing conference rooms, etc. Client Support: Manages client portals and assists clients with portal process. Billing and Accounting: Prepares billing. Obtains approvals for A/P and ensures timely payment. Assists with credit card reconciliation. Processes client payments and bank deposits. General: Provides assistance with copying, scanning, filing, and other administrative tasks. Technology: Provides general troubleshooting assistance, assists with computer set-up, and coordinates purchase and repair of computer equipment with the firm's outsourced technology partner. Onboarding: Participates in new hire onboarding and orientation. Errands: Runs errands for the office, i.e. purchasing office and kitchen supplies, taking mail to the post office, picking up food, etc. Banking: Manages bank deposits, both via online platform and by making occasional trips to the physical bank. Other administrative duties as assigned. Facilities: Maintains all office areas and keeps them clean and organized. Assists with researching and purchasing equipment and furnishings. Manages maintenance of all office equipment. Manages relationship with landlord and building staff and is the primary point of contact for all facility-related matters. Manages relationships with other office vendors. Other facility-related duties as assigned. Internal and Public Outreach: Assists with outreach efforts. Organizes public-facing events in coordination with others. Assists with organizing and executing office events. Manages in-office catering needs. Other internal and public outreach duties as assigned. Executive Assistance: Provides executive level support to partners as needed, including scheduling, calendar management, and other tasks as assigned. As part of the B+Co Ops Team, the Novato Office Manager will also collaborate with other team members and provide necessary support across the firm as needed. Knowledge, Skills & Abilities AA/BA in a relevant field or clearly demonstrated equivalent in experience and education. Must have a minimum of 5 years of experience in a senior administrative role. Previous administrative experience in a public accounting or other professional services environment (legal, architecture, engineering, etc.). Motivated self-starter with excellent interpersonal skills. Strong oral and written communication skills. Strong customer service focus, for both internal and external clients. Ability to prioritize tasks, manage multiple projects and deadlines, exercise sound judgment, and maintain confidentiality in handling sensitive information. Must have strong skills in organization, planning, and problem-solving. Must exhibit the ability to work independently and as part of a collaborative team. Must be organized and efficient with superior attention to detail. Requires proven ability to manage projects and follow through. Excellent computer skills including all MS Office Applications (Word, Excel, Outlook, PowerPoint) and Adobe Acrobate required. Must be technology savvy, with a demonstrated ability to quickly learn new software. Applicant will be required to submit to a criminal background check upon receipt of a conditional offer. *Consideration of qualified candidates with arrest and conviction records will be in a manner consistent with the San Francisco Fair Chance Ordinance and the California Fair Chance Act WHY BREGANTE + COMPANY LLP? At Bregante + Company LLP (BCo) we offer our employees the opportunity to grow and succeed in today's fast-paced and multi-faceted world of public accounting and business advisory, while also appreciating that you are an individual with personal interests, goals and responsibilities. We are large enough to offer our clients the breadth of services, resources, and expertise needed in today's complex business environment, yet small enough to give our employees the professional development and personal mentorship opportunities they deserve. We are committed to helping every employee develop to his/her fullest potential. This position offers opportunities for career growth. We offer highly competitive salaries and a relaxed and enjoyable working atmosphere., Full-time regular employees are eligible for a comprehensive benefits package designed to promote a work/life balance that is suited to your individual needs. In additional to medical, dental, vision, life insurance, LTD insurance, and AD&D insurance, BCo is pleased to offer a host of FLEX benefits to assist in balancing work/life, including remote working opportunities, flexible hours, commuter assistance and generous PTO offerings. Our employees also enjoy workplace social activities, busy-season lunches, 10 annual paid holidays, several firm-wide events throughout the year, bonuses for referring new clients and new employees, gym membership reimbursement, CPA exam preparation course reimbursement, tuition reimbursement, charitable giving matching, and opportunities for both individual and team community service . This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Back Office Manager (With Optometry Experience) Type: Full-time About the role We are seeking a detail-oriented Back Office Manager who is well-versed in pre-authorization processes, medical copays, and CPT codes. This position is essential for managing the financial operations of our healthcare facility, ensuring accurate billing practices, and maintaining efficient filing systems to support our revenue cycle management. Key responsibilities Leadership and Supervision Build out, oversee and manage the Billing and Filing Department. Train, mentor, and evaluate billing and filing staff. Delegate tasks and set deadlines for the team. Conduct performance appraisals and implement corrective actions when needed. Operational and Back-Office Management Develop and implement best practices for all billing, filing, and back-office processes. Create, revise, and enforce Standard Operating Procedures (SOPs) related to billing, filing, reporting, and document management. Oversee the management of patient records, insurance claims, and financial documents. Conduct regular audits and risk assessments to ensure compliance and process efficiency. Optimize document management and storage solutions to ensure quick retrieval and security. Identify and implement automation opportunities to streamline back-office workflows. Collaborate with cross-functional teams to improve interdepartmental coordination. Core Billing and Filing Functions File insurance for medical and vision. Handle claim submission both electronically and on paper for Vision and Medical Insurance. Process orders for glasses and contacts through respective insurances. Final auditing of daily invoices to ensure accurate charges. Manage insurance payment postings (vision and medical). Oversee insurance check deposits. Manage follow-ups and corrections for rejected medical claims. Direct insurance appeals across all providers. Coordinate benefits between medical and vision insurances to maximize reimbursement. Stay abreast of industry regulations and changes in billing and filing for medical and vision. Revenue Management Manage accounts receivable, auditing for accuracy and ensuring optimal A/R levels. Develop and execute strategies to increase revenue streams through billing and filing. Customer Service and Communication Manage patient inquiries about statements. Facilitate regular staff training sessions to minimize billing and filing errors. Produce training material, including documents, videos, and classes. Use effective communication to provide updates, changes, and feedback to team members. Metrics for Performance A/R amounts at 30, 60, 90, 120+ days A/R goal is to maintain under $100k total with zero at 120+ days Write-off amounts relative to client goal Team performance to goals and creating a high performing team. Qualifications Qualifications Bachelor's degree in healthcare administration, finance, or a related field. 5+ years of experience in billing management within a healthcare setting. In-depth knowledge of medical billing procedures, CPT coding, and insurance pre-authorization processes. Proficiency in using billing software and electronic health record (EHR) systems. Experience in training, mentoring, and leading teams to higher performance. Strong analytical skills with a focus on detail and accuracy. Excellent communication skills, with ability to work collaboratively with patients, staff, and insurance providers. Desired Attributes: Ability to work under pressure and manage multiple priorities effectively. Highly organized, with strong leadership skills and experience in team development. Proactive attitude with a commitment to maintaining compliance with healthcare regulations. Soft Skills Strong leadership qualities Excellent communication skills Advanced computer proficiency, including spreadsheets and billing software Ability to multitask effectively Strategic problem-solving skills Superior time management capabilities Collaborative team player Additional Information

Perform all job file coordinator tasks related to customer calls, job monitoring tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports. Responsibilities: • Monitor job file status and job file audit status • Maintain job file WIPs • Monitor and ensure client requirements are followed • Review and validate initial field documentation • Create preliminary estimate • Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process • Maintain internal and external communications • Complete and review job file documentation for final upload and the audit process • Perform job close-out Qualifications: • 2+ year(s) of administrative or office-related experience and business experience • Experience in the commercial cleaning and restoration or insurance/service industry is desired • Experience with writing estimates, job file processes, and quality assurance, a plus • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times • Ability to remain calm and professional during tense or stressful situations • Excellent organizational skills and strong attention to detail • Very self-motivated and goal-oriented • Capability to work in a fast-paced, team-oriented office environment • Proficiency in Microsoft Office (i.e. Outlook, Word, Excel) • Ability to learn new software, including Xactimate and proprietary software • Minimum of HSD/GED, Associates/bachelor's degree preferred • Ability to successfully complete a background check subject to applicable law Primary Responsibilities • Provide complete detailed scope and accurate estimate for the repairs, reconstruction and restoration per the plan of returning the property to preexisting conditions • Negotiate with the insurance company to provide the best possible solution for our customer without compromising yours or the company's integrity and reputation • Be attentive to customers desires for possible changes to the scope of work, Provide the “Dream Time” change order at the start of the project as needed • Prepare pre-construction document including contract documents, production file documents, selections information and allowances, Sub-Contractor and vendor purchase orders, Create first entries in Sub Vendor log. Work with Admin Assistant to get the job ready to start • Present job and answer question regarding project to Production supervisor, Dept. manager, Admin Assistant and assigned lead carpenter or sub. • Attend Pre Start meeting at job site as needed to make sure the hand off is smooth between sales, production and the customer • Monitor the project for progress, invoicing, collections and need for change orders or supplement • Participate in the Punch list process on larger jobs but make sure the process happens on all jobs to completely execute the job close out strategy • Comply with all insurance company requirements and processes for repairs and reconstruction portions of projects • Close out the project including: • Close out job activities once they are completed• Review the payments, invoicing to make sure all have been received• Review Job Cost and Margins reporting as jobs are closed Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a ‘One Team' mentality, manage production crews and job assignments as assigned while following PuroClean production guidelines. Assign and coordinate jobs with the production crew, keeping the General/Operations Manager and Owner updated on all aspects of production. Supervise scheduling, coordination requirements for the job, completing job files and monitoring jobs from start to completion. Completing documentation in a timely manner and maintaining production costs at the established rate. Our Production Managers take pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Managing Customer Satisfaction and representing the brand Effectively oversee all aspects of the production processes and customers' needs Identifying areas for improvement and managing relationships with centers of influence Managing production, pricing schedules, estimate details & coordinating with GM/Owner Leaving job sites with an orderly appearance and follow uniform and policy guidelines Communicating and managing customer concerns with GM/Owner effectively Maintaining cleanliness of products and equipment to the highest standard Ensure clear communication with office staff, immediate supervisor and fellow technicians Qualifications: Experience in equipment, asset and financial management Understanding of safety guidelines and ability to manage them on site and while traveling Aptitude with record keeping, recording information and communicating ‘ the message' Ability to identify areas of opportunity among teammates, coaching for growth Strength in team building and establishing lasting relationships with clients and teammates Benefits: Learn and develop new professional skills in a fast-paced environment Serve your community in their time of need. ‘Servant Based Leadership' Be a part of a winning team with the ‘One Team' mentality. We serve together Competitive pay, benefits and flexible hours Additional benefits and perks based on performance and employers' policies This is a remote position. Compensation: $40,000.00 - $50,000.00 per year “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

Job SummaryWe are seeking a professional to join our team. In this role, you will receive . The ideal candidate is highly organized with the ability to multi-task and work well under pressure. Responsibilities Receive requests and inquiries from customers and internal teams. Schedule and dispatch technicians to customer sites based on priority, availability, and skill set. Coordinate with technicians to ensure timely completion of jobs. Track and update tickets, ensuring accurate documentation of requests, technician assignments, and job progress. Communicate with customers regarding appointments, delays, and other relevant information. Collaborate with internal team to address customer and technician needs and resolve issues. Assist updating records, including customer information, service histories, and equipment details. Handle incoming phone calls, emails, and other communications. Request quotes from vendors and subcontractors and routinely follow up. Itemize and prepare bills for services completed. Place online orders, request submittals, verify lead time, prepare purchase orders, provide payment and schedule deliveries. Complete forms accurately include tax exempt certificates, credit card authorizations, service tickets, etc. Request and file vendor information such as COIs, W9s, subcontractor agreements and lien waivers. Prepare estimates for clients using QuickBooks. Assist with weekly payroll processing using ADP. Review and save invoices and estimates. Track open bills and due dates and review vendor statements. Maintain calendar of due dates, renewal dates, annual deadlines, quarterly filings, etc. Manage vehicle fleet for maintenance, inspections, registrations, parking violations, insurance, and garages. Provide ad hoc administrative assistance to our internal team, field team, suppliers, subcontractors, and clients. Qualifications High school diploma/GED Minimum 5 years of previous experience in dispatch and/or purchasing Excellent typing and data entry skills Strong verbal and written communication skills Highly organized with the ability to multitask and prioritize Ability to work in a fast-paced environment and adapt to changing priorities. Proficiency in using computer software and systems, including scheduling software, and Microsoft Office Suite Familiarity with HVAC and plumbing terms and equipment is desirable but not required Compensation Negotiable based on experience Flexible work from home options available. Compensation: $25.00 - $37.50 per hour

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installs cameras and security videos low voltage wants someone to manage the office who can implement processes should know QB east 34th Street and Avenue J would consider remote would consider 9-3, or 10-4 one girl office or can work remote should be smart and very fast learner $30-$35 should have a take charge personality should be able to figure things out on her own

Job DescriptionBenefits: Bonus based on performance Opportunity for advancement Training & development ASP Americas Swimming Pool Company is Americas premier swimming pool service company. We have been operating for over 15 years with an outstanding reputation. We pride ourselves on providing "resort quality pool services". To do this we have built a team of dedicated, enthusiastic technicians who enjoy delivering resort-quality service and treating our customers with the utmost respect. Our Mission: At ASP, we create superior value for our customers in all that we do by leveraging technology, higher standards, knowledge and the relentless pursuit of excellence. Because of our approach, we have earned loyal customers who expect and desire dependable, quality swimming pool solutions. We guarantee satisfaction with our services and do not require long-term contracts. We are fully licensed and insured and our team members are among the best in the swimming pool service industry. Responsibilities: Success in this position will be determined by the following measurable results: Manage customer communications (phone calls, emails, and text messages) and schedule jobs. Assist with billing, accounts payables, and accounts receivables. Assist with vendor management. Assist in screening & interviewing potential employees We are specifically looking for an individual who demonstrates these behaviors consistent with the ASP way of doing business (our culture and values): Acting with Integrity; Superior Knowledge; Passion for the Company; Customer Focus; Accountability and Discipline; Respecting Others; Excellence in ALL we do; and Safety First at all Times. Requirements: Requirements for this position are that you have: (1) At least 1 year of customer-facing responsibiities; swimming pool industry-related experiences preferred; and (2) a valid driver's license with a clean driving record. (3) a stable home wifi connection (4) a work location with good cell phone service. (5) a positive, diplomatic personality. (6) live full-time within 30 miles of Westchester County, NY (occasional in-person attendance required). Bonus Potential: This position has the potential of earning an annual bonus by the company when specific gross revenue goals are met for the year or when certain pre-determined benchmarks are achieved. Benefits: You will receive paid vacation time following a qualifying period. Next Steps: If you are interested in being considered for this position and joining our award-winning team, then we would encourage you to apply for this position. We look forward to learning more about you as you go through our hiring process. Flexible work from home options available.

Tvarana is a small but fast-growing IT consulting firm with offices in Hyderabad, IN and Dallas, TX. Our core competence is in Netsuite & Salesforce, both pioneers and leaders in the cloud-based ERP and CRM space. Tvarana prides itself in having a culture of friendliness, flexibility and integrity. We have a very employee-friendly work from home policy and believe in nurturing our team to be the best in what they do. Job Description We are looking for an Office Manager to organize and coordinate administrative duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Key Responsibilities: · Serve as the single point of contact person for office manager duties including and not restricted to Maintenance, Mailing, Supplies, Equipment, Mailing, Supplies, Bills · Manage the stationery and equipment · Maintain the Office facility · Partner with HR to update and maintain office policies as necessary · Organize office operations and procedures · Coordinate with IT department on all office equipment · Ensure timely payment of Bills. · Manage contract and price negotiations with office vendors, service providers and office lease · Manage office budget, ensure accurate and timely reporting · Provide general support to visitors. · Assist in the onboarding process for new hires. · Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) · Plan in-house or off-site activities, like parties, celebrations. Qualifications · Proven experience as an Office Manager, Front office manager or Administrative assistant · Knowledge of office administrator responsibilities, systems and procedures · Proficiency in MS Office (MS Excel and MS Outlook, in particular) · Excellent time management skills and ability to multi-task and prioritize work · Attention to detail and problem-solving skills · Excellent written and verbal communication skills · Strong organizational and planning skills in a fast-paced environment · A creative mind with an ability to suggest improvements Additional Information All your information will be kept confidential according to EEO guidelines.

pAre you an experienced office manager looking for an exciting opportunity? Thread HCM is seeking a Full Time HCM Office Manager to join our dynamic team. What makes this position even more thrilling is that it is fully remote! You can work from the comfort of your own home while still making a significant impact on our company's success./p pAs the HCM Office Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring that everything runs smoothly and efficiently. You will have the opportunity to utilize your exceptional organizational skills and attention to detail to keep our office functioning at its best. In addition to managing office operations, you will also play a key role in supporting our HCM team. You will assist with coordinating client projects, managing schedules, and providing administrative support as needed./p pYour ability to multitask and prioritize tasks will be crucial in this role. If you are hungry for growth, have a problem-solving mindset, and thrive in a customer-centric environment, this is the perfect opportunity for you. Join Thread HCM and be part of a fun, high-performance team in the forward-thinking world of IT. Apply now and take the next step in your career./p pAs a team member you'll be able to enjoy benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Competitive Salary, Paid Time Off, and Employee medical benefits pad for by company 100%. Located in Alpharetta, GA./p h3 style="text-transform:uppercase;"strongA little about us/strong/h3 pWe believe in doing something that's above and beyond what's expected. We desire each Team Member to take full ownership of any situation across any job description to make sure that it is resolved. We believe that to be the best you have to have a little fun along the way and make the most of every opportunity. We believe that no matter what happens, we should always be grateful./p h3 style="text-transform:uppercase;"strong What it's like to be a HCM Office Manager at HCM Office Manager /strong/h3 pAs the Full Time HCM Office Manager at Thread HCM, your primary responsibility will be to ensure the smooth running of our office through efficient organization of administrative activities. You will play a crucial role in maintaining office equipment, keeping records up to date, and ensuring that all administration processes are effective. Your attention to detail and ability to streamline operations will be key in creating a productive and efficient office environment. By proactively addressing any administrative challenges that arise, you will contribute to the overall success of our company. Join our team and put your strong organizational skills to work in a fast-paced and innovative IT company./p h3 style="text-transform:uppercase;"strong Would you be a great HCM Office Manager ?/strong/h3 pTo be successful in the role of Full Time HCM Office Manager at Thread HCM, several key skills and qualities are necessary. First and foremost, strong leadership abilities are essential. You will be responsible for overseeing office operations, managing a team, and making important decisions, so the ability to lead effectively is crucial./p pAdditionally, excellent decision-making skills are important in this role. You will often face various situations that require quick thinking and sound judgment. Being able to analyze information, evaluate options, and make informed decisions will contribute to the smooth running of the office./p pProblem-solving skills are also a must. As an office manager, you will encounter challenges and obstacles that need to be addressed promptly and efficiently. The ability to identify problems, develop creative solutions, and implement effective strategies is key to maintaining productivity and minimizing disruptions./p pLastly, delegation skills are essential. As the HCM Office Manager, you will oversee a variety of tasks and responsibilities. Being able to delegate effectively, assign tasks to the appropriate individuals, and ensure timely completion will contribute to the overall success of the office./p pIf you possess these skills and are ready to take on the challenge of managing office operations in a fast-paced and customer-centric environment, apply now and join our team at Thread HCM./p pKnowledge and skills required for the position are:/p ul li Leadership/li li Decision making/li li Problem solving/li li Delegation/li /ul h3 style="text-transform:uppercase;"strong Are you ready for an exciting opportunity?/strong/h3 pIf you think this job aligns with your requirements, then submitting an application is simple. Good luck!/p

div class="job-description-container" div class="trix-content" div strong Job Type:/strongbr/br/ /divdiv strong Overview:br//strongbr/ /divdiv Pool Scouts of Southern MD and Annapolis is seeking a dedicated and organized Office Manager. This role is essential in ensuring smooth operations and providing excellent service to our customers. The ideal candidate will excel in customer service, sales, and quality assurance, while efficiently managing jobs, routes, and customer interactions.br/br/ /divdiv strong Key Responsibilities:br//strongbr/ /divol li strong Customer Service:br//strongbr/ul li Serve as the primary point of contact for customers, addressing inquiries and resolving issues promptly./li li Follow up with new and existing customers to ensure satisfaction and address any concerns./li /ul /li li strong Sales:br//strongbr/ul li Book new customers and handle incoming sales inquiries./li li Provide quotes and estimates from various pool suppliers (SCP, Leslie's, and local vendors) to the General Manager (GM)./li /ul /li li strong Quality Assurance:br//strongbr/ul li Ensure all necessary pictures and comments from pool technicians are uploaded to Serviceminder.IO./li li Follow up with customers to verify service quality and satisfaction./li /ul /li li strong Job and Route Management:br//strongbr/ul li Manage jobs, routes, and schedules to optimize efficiency and productivity./li li Ensure route optimization for technician assignments./li /ul /li li strong Communication:br//strongbr/ul li Act as a liaison between the GM, pool technicians, and affiliate partners./li li Send technician work schedules for the week./li /ul /li li strong Administrative Duties:br//strongbr/ul li Invoice customers and collect payments via Serviceminder.io./li li Maintain accurate records and ensure timely updates in the system./li /ul /li /oldiv strong Requirements:br//strongbr/ /divul li Proven experience in customer service and sales roles./li li Strong organizational and multitasking skills./li li Excellent communication skills, both written and verbal./li li Proficiency in using Serviceminder.io or similar software./li li Ability to work independently and remotely./li li Familiarity with the pool industry is a plus./li /ul /div pThis is a remote position./p br/br/br/ div class="account_description" h3 style="color: #ed1c24;"strong Pool Scouts is a professional take on the pool service industry, setting the new standard for excellent customer service./strong/h3 p /p pOur pool technicians, or ‘Scouts' as we like to call them, are a group of motivated, dynamic individuals who believe that quality service is built on reliability and customer confidence. We go the extra distance to ensure that we provide professional pool technicians our clients can trust. Our ideal Scout has a fun and positive attitude with a willingness to learn - no previous pool experience required. Not to mention, you basically get paid to work out as you'll be spending so much time outside!/p p /p pDo you want to serve your local community and have a great time doing it? If so, Pool Scouts could be your perfect opportunity./p p /p /div br/ div class="disclaimer-v2" pspan style="font-size:8pt;"em This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchisee, and not to Pool Scouts Corporate./em/span/p /div /div

WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS! At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you'll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students' lives. In return, no matter your role here, we expect a commitment to excellence and accountability. You'll be held to high standards. Resilience and passion are key-you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential. Together, we are Proving What's Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential. A Career in IPS Offers… Purpose and Impact: * Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you're maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment. * Belonging and Community: IPS is a place where every employee is valued. You'll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families. Professional and Personal Growth: * Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher. * Skill Enhancement: Whether you're new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement. Comprehensive Compensation and Benefits: * Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity. * Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs. Work-Life Balance and Well-being: * Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance. * Wellness Programs: IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling. What We Expect: * Professionalism and Reliability: Every role at IPS is vital to the district's success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families. * Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture. * Flexibility and Problem-Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools. JOIN US! Indianapolis Public Schools is more than a workplace; it's a community where purpose, impact, and belonging come together to help Prove What's Possible - in your career and in your school. If you're ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you. SUMMARY OF OPPORTUNITY: Coordinates the administrative function of the department consisting of approx. 40 staff members, routinely working at multiple locations, with over $1 million of equipment (including fleet vehicles) and with an annual budget over $4.4 million-including the functions of communication, personnel, payroll, purchasing, budgeting, and accounting. WHAT YOU'LL DO: The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like. Core Duties and Responsibilities ● Direct support to Chief of Police. Provide administrative help, strategic counsel and technical expertise. Maintain confidentially due to nature of work. ● Assures procedures and administrative functions as directed by Board of School Commissioners' policies and IPS rules, regulations and procedures as they apply to the department are followed. ● Ensures new employees receive appropriate uniforms and equipment and departmental information and references necessary for success on the job. Responds to inquiries. ● Data entry ● Other duties as assigned "Day In the Life" Overview On a regular day, as the School Police Office Manager, you might: ● Problem solves when appropriate as it relates to time keeping, police uniforms, new hired, etc. ● Data Entry ● Budget concerns WHAT YOU'll BRING: SKILLS AND MINDSETS As an ideal candidate for this role, you will be able to achieve the following: ● Maintain all department and records ● Purchase order needs EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS High school diploma or GED certification. College degree or course work in business administration or business school completion helpful. Successful work history with general upward progression of responsibilities. Work involving human resources or business. Four years successful service in a suitably responsible supervisory position in IPS helpful FLSA CLASSIFICATION: Non-Exempt ELIGIBILITY FOR REMOTE WORK: Eligible per supervisor's discretion. PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. The maximum lifting required would be approximately 30 pounds. The physical demands are representative of those in an office environment. PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. EEOC STATEMENT: Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work. DISCLAIMER: Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function. *************************************************************