Operations Internship Jobs in Teaneck, NJ

Our Mission: Our mission at Ezra is to detect cancer early for everyone in the world. We have developed a new way to screen for cancer everywhere in the body using a full body MRI powered by Artificial Intelligence. We believe in empowering people to make their own health decisions, so we are offering Ezra as a direct-to-consumer membership. Our members sign up for Ezra, visit a partner imaging center to get a full body MRI scan, and receive a cancer screening report within 5-7 business days. Our scans and reports are all supported by AI. Your Mission: As an Ezra Care Advisor, you will own our network's customer experience and operations. You'll have an entrepreneurial role in finding new ways to grow and retain our member base while also implementing innovations to delight the customers throughout their journey. Additionally, you will be the main point of contact for Ezra members - from their initial questions to their first Ezra scan and beyond. Reporting to the VP of Operations, you will work with the Clinical team to deliver exceptional care to our members. You will ensure that Ezra members are cared for throughout the screening process and that they have an excellent experience. This also includes onboarding new sites and partnering with them to deliver the best experience for our members. You are responsible for acting as their healthcare patron and guiding them through our process and their subsequent clinical work-up as necessary. As a Care Advisor at Ezra, you will: Develop innovative ways to delight & retain our members throughout their customer journey, and work collaboratively with our operations team to share these practices. Ensure Ezra clinicians have all necessary member information for their initial consultation and all necessary imaging and radiology results upon completion of member scans. Proactively contact members to secure any missing medical information before their scan appointment. Serve as the main point of contact for Ezra members should they have any difficulties throughout the member journey. Lead new site onboardings for your region, ensuring seamless integration and member experience. Act as the liaison for any site issues that arise, facilitating quick and effective resolution. Partner with sites to ensure members are scheduled, paperwork is ready, and radiology reports and images are retrieved promptly when they are ready. Thoroughly understand and apply Ezra's standard operating procedures to ensure high-quality service delivery and continuously seek ways to improve operational efficiency and member satisfaction. Requirements: Must be based in the NYC area with the ability to come into the office at least once a week. Experience in a customer service and operations role Bachelor's or Higher Service Excellence: Excellent customer service and communication skills. Proven ability to build and maintain strong customer relationships. Exceptional Interpersonal Skills: Highly empathetic and able to understand and respond to the needs of customers. Resourceful and proactive in addressing customer needs and operational challenges. Strong Organizational Skills: Detail-oriented with excellent organizational and time-management abilities, allowing you to effectively multitask and manage multiple priorities simultaneously. Technical Proficiency: Comfortable with technology and able to quickly learn new systems and processes. Familiarity with a medical environment is a plus. What's in it for you? As a Care Advisor at Ezra, you have the opportunity to be part of a small, all-star team focused on detecting cancer early for everyone in the world. You're also going to have access to benefits such as: Salary Range: $70,000 - $95,000 Medical, Dental, Vision Benefits Hybrid work environment Off-sites twice a year Competitive vacation policy A culture that emphasizes learning and work-life harmony Our commitment to diversity and inclusion: We're aiming to build a diverse team and inclusive company culture. We are an equal opportunity employer and do not discriminate based on race, ethnicity, nationality, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.

Responsibilities: Broad operational responsibilities surrounding CLOs, such as: cashflow calculations, hypothetical trade tests, cash reconciliations, waterfall distributions, and more Closing par and distressed LSTA bank loans Handling reporting, audit, and regulatory requests Interaction with front office on daily trading Liaising with ratings agencies Required Skills: 2-5 years of relevant CLO or bank loan experience Knowledge of Wall Street Office (WSO), Allvue, or loan-specific software 36569

Job Title: Operations Associate Job Type: Full-Time Department: Operations Reports To: Senior Operations Manager About Us: Bleakley Financial Group growing, client-centric Registered Investment Advisor (RIA) firm based in Parsippany, NJ, serving high-net-worth individuals, families, and small business owners. Our mission is to deliver highly personalized wealth management and financial planning solutions through a commitment to integrity, service, and long-term relationships. We foster a collaborative and professional work environment that values growth, precision, and proactive support. Position Overview The Operations Associate plays a critical role in supporting the daily operations of our wealth management firm. This entry-level position is ideal for a highly organized and motivated individual interested in building a career in financial services. You'll be responsible for supporting core operational functions, maintaining accurate firm and account records, coordinating with custodians, and assisting with internal process execution to ensure smooth day-to-day operations. Key Responsibilities Operations Support, Custodian Liaison & Access Management Support Senior Operations Manager by handling daily operational tasks to ensure smooth business activities. Act as a point of contact between the firm and its custodians (e.g., LPL, Schwab, Pershing, Fidelity). Manage escalations related to account issues, paperwork, platform access, and transaction processing. Collaborate with advisors and other team members to ensure custodian-related workflows are executed accurately and in compliance with firm and regulatory standards. Manage user access and permissions across custodial platforms including onboarding new users, modifying roles, and maintaining up-to-date access controls in alignment with firm policies and compliance requirements. Participate in ad-hoc projects to support and drive firm initiatives. Check Deposits & Documentation Deposit all checks received for contribution into client investment accounts in a timely and accurate manner. Log each check in internal tracking systems, ensuring alignment with the appropriate client account and custodian. Verify and collect rollover rationale forms for all rollover contributions, maintaining proper documentation for compliance. Retirement Plan Administrative Services Provides operational support to Retirement Plan Services. Duties include preparation and processing of Bleakley client agreements, recordkeeper account opening paperwork, and ongoing processing for retirement plan changes. Assists the Retirement Plan Services Director with maintenance of plan records (Fi360, Practifi, Egnyte) Works with billing department to coordinate retirement plan fees Skills & Qualifications Education: Bachelor's degree in finance, Business, or related field, or equivalent experience in the financial services industry. Experience: 1-2 years of experience in a client service or operations role within a financial services environment, preferably in an RIA, wealth management, or brokerage firm. Knowledge of financial products, account types, and investment industry terminology. Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook). Experience with CRM (Salesforce), custodial platforms (e.g., Schwab, Fidelity, Pershing), and financial account management systems is a plus. Strong understanding of financial industry; primarily RIAs. Soft Skills: Strong attention to detail and ability to handle sensitive client information with discretion. Excellent communication skills, both verbal and written. Strong problem-solving skills and the ability to troubleshoot issues independently. Client-focused with a high level of professionalism and service orientation. Ability to prioritize and manage multiple tasks in a fast-paced environment. Certifications (Preferred, but not required): Series 65, or other relevant financial industry certifications, are a plus but not required. Work Environment: This role is based in an office environment (or hybrid, depending on company policy) Compensation & Benefits: Competitive salary based on experience. Comprehensive benefits package including medical, dental, vision, 401(k), and paid time off (PTO). Opportunities for career growth and development within the firm. Right to Revise: This is not meant to be all-inclusive, and the Company reserves the right to revise this job description as necessary without advance notice. The statements herein are intended to describe the general nature and level of work being performed by the employee. They are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer without notice. Why Join Us: Opportunity to play a key role in the growth and success of a leading RIA firm. Collaborative and supportive team environment. Competitive salary and benefits package. Continuous professional development opportunities. High end office located in Parsippany NJ with gym on-site. Culture activities focused on health & wellness, team collaboration, and employee engagement.

Rapidly Growing Financial Services Firm in Midtown, Manhattan is seeking multiple Fintech Operations and Projects Candidates for temporary-to-permanent positions! Responsibilities: Foster strong relationships with clients and be the point person for client-related communications and requests Develop a clear and deep understanding of each client's business model, use case, target end-users, and flow of funds. Conduct end-to-end onboarding of new relationships, including document collection/review, due diligence approval memos, limit calculations, and approvals. Identify potential growth or expansion opportunities within the existing portfolio. Qualifications: Bachelor's Degree Love for Fintech Relationship Management Experience 2+ years relevant work experience, ideally in an operational role in fintech, payments or banking.

Global X ETFs, the New York-based provider of Exchange Traded Funds and Great Place to Work Certified company is seeking a highly motivated Associate, Operations Compliance to join the Compliance team to help support the ongoing compliance efforts within the organization. Primary Responsibilities Interpret and implement and code regulatory and internal investment guidelines into the Global X Order Management System, Bloomberg AIM. This includes the creation of compliance rules and conducting daily independent reviews of coded rules for accuracy and complliance. Collaborate cross-functionally with Legal and Compliance, Portfolio Management, Product Implementation and Trading teams at all levels to interpret investment restrictions and provide compliance advice. Research and address investment guideline inquiries from internal and external stakeholders.Assist in pre- and post-trade monitoring to ensure compliance, assess firm guidelines for breaches and communicate/resolve identified breaches with portfolio managers. Monitor Code of Ethics activities (ie. Conflicts of Interest, Personal Trading, Private Investments, Outside Business Activities and Affiliations, etc). Ensure timely escalation, evaluation, investigation and resolution of compliance issues. Identify areas for improvement within Compliance and Operations and design action plans. Must have experience with Investment Management Regulations, including SEC, CFTC and NFA rules, and best practices. (i.e.1940 ACT, RIC Diversification Rules, etc). Perform other compliance-related responsibilities and special projects as needed. Required Skills 3-5+ years of investment advisory compliance experience. Demonstrated proficiency in utilizing and navigating Bloomberg AIM for interpreting and coding regulatory and internal investment guidelines. Minimum Bachelor's Degree in Business, Finance or related field. Strong knowledge of the Investment Company Act of 1940, Investment Advisers Act of 1940, Commodities Exchange Act, Private Funds, Commodity Pools and relevant investment management operations. Ability to work effectively in a global environment collaborate with international colleagues, and possess strong communication, interpersonal and leadership skills. Strong strategic, problem solving and analytical skills. Proven ability to manage multiple projects in a fast-paced environment, organize workload, and meet strict deadlines with solid time and project management skills. Independent Self-Starter with the ability to work autonomously or as part of a team. Our Offering Global X offers a competitive salary and benefits package and hybrid schedule. Global X is a fast-paced environment geared towards performance and attractive career opportunities, with an open corporate culture that values and rewards the contributions of every individual. For New York City Only The base salary range for this position is $100,000-$120,000. In addition, employees are eligible for an annual discretionary bonus and competitive benefits package. The total compensation package for this position may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. About Global X Global X is the investment adviser to the Global X Funds and a New York-based provider of exchange-traded funds that facilitates access to investment opportunities across global markets. Global X was founded in 2008 with the mission of listening to and empowering clients to invest wisely in unexplored and intelligent solutions. With approximately $54 billion in assets under management as of January 2024, Global X currently offers exchange-traded funds in the Thematic Growth, Income, Core, International Access, Commodities, Alpha and Risk Management fund suites. For more information, please visit ********************

Job Title: Broker Dealer Operations Associate Salary: $80k-115k + Bonus As an associate, you will engage with various partners and assist in onboarding new entities. You will work with different stakeholders and have the chance to interact with senior management. You value precision and always ensure your work is accurate. You are aware of risks and learn from experiences. You enjoy figuring out how things function and improving processes. You like working with others to solve issues and achieve team objectives. With experience in operations at a financial institution, you are keen to contribute to daily activities. The Broker Dealer Operations Associate will be responsible for: Facilitate daily movement of customer funds within the brokered sweep program and between company products Perform daily cash reconciliation and provide commentary for internal and external auditors Use and create algorithms to optimize fund distribution among bank partners and resolve any issues Communicate, calculate and settle monthly interested ensuring full reconciliation with program banks Assist in onboarding new banks, complete documentation accurately, and support vendor relationships The Broker Dealer Operations Associate should have the following qualifications and skills: Bachelor's degree Current holder of FIRNA series 99 2+ years' experience in operations of treasury roles at hedge funds, asset managers, or large banks Experience with USD payment systems and with cash/ fixed income products

Exciting Opportunity for a Recent College Graduate to Launch Your Career! Belle Haven Investments, based in Rye Brook, NY, is seeking a motivated, detail-oriented recent college graduate to join our team as a Trading Operations Associate. This is a fantastic opportunity for someone eager to start their career in the finance industry, with strong communication skills, a passion for learning, and a humble attitude toward taking on a range of responsibilities. As a key member of the Trading Operations Team, you will play a vital role in supporting critical daily trade processes, data management, and client reporting. This position offers the chance to gain hands-on experience in the full trading and settlement life cycle with a focus on fixed income securities, while learning about the regulatory and operational intricacies that drive the industry. What We're Looking For: We're seeking a candidate who is highly organized, detail-oriented, and has strong communication skills. The ideal candidate thrives in a fast-paced, dynamic environment, loves tackling challenges, and is comfortable working with multiple priorities at once. A collaborative mindset and a desire to contribute to an innovative and supportive team culture are essential for success in this role. While a background in fixed income securities is a plus, a strong interest in learning about this asset class is key. Key Responsibilities: Process trade and order entries for fixed income securities, ensuring compliance with internal policies and regulations.. Manage regulatory trade reporting for fixed income products via TRACE and MSRB. Address operational inquiries and resolve issues promptly. Investigate trade discrepancies, collaborating with brokers and custodians to ensure proper settlement. Develop a comprehensive understanding of the trading and settlement life cycle for fixed income securities. Maintain effective relationships with internal teams including Portfolio Managers, Traders, and Compliance. Escalate trade issues to the appropriate internal teams when necessary. Support team efforts for ad hoc projects and requests. Run daily trade reconciliation reports to ensure accuracy of trade reporting and the Firm's books and records. What You Bring: A Bachelor's Degree, preferably in a business or finance-related field. Strong interpersonal skills and the ability to work collaboratively in a team environment. Proficiency in Microsoft Office, especially Excel. Exceptional attention to detail and strong analytical skills. Excellent communication and organizational skills with a proactive and accountable approach. Strong time management skills with the ability to prioritize and meet deadlines. A passion for learning and adapting to new challenges. Ability to thrive in a fast-paced, deadline-driven environment. SIE, Series 7 and 66 licenses preferred, or will need to obtain within the first year of employment, About Belle Haven Investments: Located in Westchester County, NY, Belle Haven Investments is an independent, boutique fixed-income asset manager. Since 2002, we have specialized in building separately managed taxable and tax-exempt fixed-income portfolios for a diverse range of clients, including institutional investors, consultants, and high-net-worth individuals. Our commitment to excellence has allowed us to grow to over $20 billion in assets under management, with a focus on delivering award-winning strategies, unparalleled service, and long-term partnerships.

Entering manual orders, including complimentary (Gratis) orders Organizing and sorting emails and notifications within the department mailbox Correcting and updating shipping addresses for eCommerce transactions Handling cancellations for eCommerce orders Processing billing and order drops as necessary throughout the day to support business operations Maintaining and updating the daily Order Priority List and current order statuses Collecting and distributing tracking information for orders on the Priority List Supplying invoices for weekly audits and other special requests

Advanced Warehouse is a fast growing, full-service Third-Party Logistics (3PL), helping SMBs and global brands with E-Commerce fulfillment, Amazon FBA, big-box retailer distribution, and wholesale fulfillment with the backing of modern technology and our unique, boutique-like service level. To help excel our organization's growth, we're seeking an individual who's passionate and eager to learn the ropes of how retailers and wholesalers rely on 3PLs to manage and fulfill online orders as an Operations Coordinator by acting as the key liaison for client accounts. Key Responsibilities Operations & Logistics Process B2C orders including pick & pack, label creation, and tracking updates. Support inbound and outbound logistics coordination with the warehouse team. Ensure data accuracy in WMS/ERP systems and report any discrepancies. Understand 3PL operations basics (receiving, storage, returns, parcel and pallet handling). Assist in resolving basic logistics or carrier-related issues. Customer Service & Communication Serve as a point of contact for client logistics inquiries via phone and email. Communicate order status updates and service notifications to clients. Coordinate internally with warehouse and admin teams to resolve client issues. Order Management & Inventory Enter, track, and update orders in ERP/WMS systems. Monitor inventory levels and assist with periodic audits. Notify supervisors of inventory shortages or discrepancies. Documentation & Compliance Assist in preparing shipping documents (BOLs, packing lists, customs forms). Follow established SOPs and ensure compliance with customer requirements. Billing Support Help generate service invoices based on agreed rates. Assist with tracking billing communications and support payment follow-ups. Continuous Improvement Support Participate in identifying small process improvements for better efficiency. Assist in data collection for reporting operational KPIs. Requirements Education: High school diploma or equivalent required. Associate or Bachelor's degree preferred (especially in Business, Logistics, or related fields). Experience: No prior experience required; willingness to learn and adapt is key. Previous experience in logistics, customer service, or order processing is a plus. Skills: Strong verbal and written communication skills. Excellent customer service and teamwork mindset. Ability to multitask and prioritize in a fast-paced environment. Detail-oriented with strong problem-solving skills. Proficient in Microsoft Office (Excel, Word, Outlook). Languages: English required. Korean fluency preferred but not mandatory. Company Benefits · Health, Dental, Vision Insurance - 100% coverage for you and family · 401(K) with Company Match · Free Daily Lunch Catering · Annual performance-based incentives · Certification Recognition Program · Fitness Center Membership Subsidy Program Work Conditions · Salary: Starting at $52,000 - $62,000 (based on experience) · Full time On-Site Employment · Location: Secaucus, NJ · Hours: M-F, 8AM to 5PM

Suanfarma Inc is looking for a new member of the Operations team. Mission: Global management and follow-up of purchase and sales order operations. Logistics management of imports and distribution to domestic and international customers (where appropriate), seeking the optimization of transportation costs for each of the operations. Management of sea, air and/or land transport operations according to the INCOTERM in which each operation is closed. In which each operation is closed, as well as the document management corresponding to each purchase and sales order, follow-up of shipments, coordination of loads with warehouses and registration and matching of purchase invoices to suppliers, commissions and transport invoices. Resolution of incidents that may arise during the operation. To do this, you will work closely with different areas of the company, mainly with Commercial, Quality, Warehouse and Finance, to ensure the proper management of operations in a timely manner. Planning and adherence of the operations portfolio. Responsibilities: Ensure that the products served to the customer meet the customer's requirements (documentation and others) of the ongoing projects (approved offer). Planning and fulfillment of the transaction backlog, as well as classification and risk management of sales orders. Updating and maintaining this information, as well as reasons for non-compliance. Ensuring compliance with the requirements necessary to deliver sales orders on the date agreed with the customer. Preparation of sales documents to the customer: invoice, packing list, Certificate of Origin if applicable, among others. Documentary management of each purchase/sale operation according to the established payment methods: documentary remittance, letter of credit, etc. Negotiation of purchase and sale transportation prices with the different customs agents and brokers according to the agreed INCOTERMS in order to optimize cost and service Coordination of direct shipments to customers and warehouse receptions. Coordination of shipments and receptions with the different warehouses with which the company operates. Sending picking for preparation of orders to the warehouses. Authorize the shipment of goods by the supplier once the requested requirements have been met. Keeping the customer and the Area Manager informed about the status and foreseeable evolution of sales orders. Continuously monitor and update the sales order backlog in the system. Ensure compliance with the date, quantity and quality commitments made by the supplier. Planning, control and follow-up of purchase orders to suppliers and shipments to customers. Sending the purchase order to the supplier Digital and physical archiving of the corresponding documentation. Approval of invoices in the Supplier Portal. Control, tracking, review and provisioning and matching of purchase and sales freight charges and duties in ERP Review, approval and matching of purchase invoices to supplier according to the corresponding due date as per INCOTERMS and shipment. Registration of purchase orders in transit when the conditions established by internal procedure are met Entry in triangular warehouse in the ERP of the stock of purchase orders under these conditions Management of claims and claims from customers, suppliers and carriers. Insurance claim if applicable. Withdrawal of product and management of returns if applicable. Registration and maintenance of claims in the system Creation in the ERP of credit notes/return orders of purchase/sale when applicable. Control, tracking, provisioning and recording of commissions Management and invoicing of intercompany transactions. Ensure the application of available stock to sales orders in priority over purchases. Management of import customs documentation Act as a communication link between manufacturer and customer for the administrative management of regulatory documentation. Registration and maintenance of the supplier database in the ERP system. Requirements: At least 3 years of experience in similar positions. Handling of management systems (ERP). Location: Fair Lawn, New Jersey

The Department is responsible for overall process handling with Client request and resolving issues as well as coordinating with vendors designated to provide LMD Service to Customers. RESPONSIBILITIES Monthly Closing Procedures: Prepare and finalize data for monthly closing files, ensuring accuracy and completeness in the billing templates. Accounts Payable and Receivable Management: Generate all AP and AR in the GSI system to ensure proper revenue recognition and expense tracking. Invoice Management with Service Providers: Collaborate with service providers to obtain accurate accounts payable details, ensuring timely receipt of invoices and effective follow-up on outstanding items. Billing Coordination: Follow up on any required billings related to incurred expenses and coordinate with clients to ensure timely invoicing based on agreed terms. Audit Collaboration: Work closely with the audit team to review discrepancies in billing, facilitating the re-invoicing process as necessary to resolve issues. Communication with Finance Team: Maintain clear communication with the finance team regarding receivables management and ensure timely follow-up on accounts payable disbursements. Cumulative Closing Management and Profit/Loss Oversight: Manage cumulative closing processes and monitor profit and loss statements to ensure financial accuracy. Expense Billing Coordination: Discuss and arrange billing methodologies when expense categories differ, ensuring compliance with company policies and client agreements. Financial Reporting: Assist in the preparation of financial reports and analyses to provide insights into company performance, aiding in strategic decision-making. Stakeholder Engagement: Serve as a point of contact for internal and external stakeholders regarding financial inquiries, ensuring clarity and professionalism in all communications. Process Improvement Initiatives: Identify areas for process improvement within the accounting functions and implement solutions to enhance efficiency and accuracy. REQUIREMENTS Bachelor's degree in Logistics or related field is preferred Bilingual in Korean and English is required Excellent communication and interpersonal skills Previous customer service experience High proficient in Microsoft Office, specifically Excel, PowerPoint Roll-up your sleeves attitude

Responsible for monitoring/processing daily outgoing and incoming payments including manual, single, batch, urgent payments through Silverlake Ensures all payments are handled without internal/external rules, and cut of times and internal product requirements: Liaises with correspondent banking lending, closing dept. or Branches for all matters related Prepare payment vouches and fund loans in a timely matter. Book new loan on system and prepare amortization schedules and offering tickets to extend credit facility in a timely manner. Process loan extensions, modifications, and line of credit renewals on system Send payoff, demand, and collection letters to clients Pull daily report and correct any errors expediently

Recruiting Intern- Aviation Security Company Garden City, NY Global Elite Group- Providing world-class aviation security through innovation and people committed to excellence. Global Elite Group is a highly specialized aviation security company, comprised of a diverse and collaborative team of committed professionals, industry leaders, and subject matter experts who rely on optimized processes and tools to deliver quality services. Our team members are in the forefront of homeland security, safeguarding infrastructure and ensuring seamless and secure operations in many of the largest and busiest airports in the country. Global is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Benefits: $20.00 per hour- 40 hours per week M-F Employee engagement, professional development, and opportunities for advancement Team collaboration with transparency and group input Position Overview: The Recruiting Intern will play a vital support role within the Talent Acquisition team, assisting with sourcing, screening, and onboarding efforts to attract qualified candidates for a variety of airport security positions. This internship offers a hands-on opportunity to gain real-world recruiting experience, in a high-volume, compliance-focused environment. The ideal candidate is detail-oriented, proactive, and eager to learn about recruiting and human resources within the aviation security industry. This role will work closely with recruiters, hiring managers, and HR staff to ensure a smooth and professional candidate experience from initial contact through onboarding. As a Recruiting Intern, you will support the recruitment efforts for airport security personnel and administrative roles by assisting with: Screening resumes and conducting initial outreach to qualified candidates Scheduling interviews and managing candidate communication Supporting hiring events and job fairs (virtual or on-site) Maintaining applicant tracking systems and ensuring data accuracy Preparing recruiting metrics and reports Providing administrative support to the recruiting and HR teams Qualifications College student Strong communication and organizational skills Ability to multitask in a fast-paced, deadline-driven environment Proficient in Microsoft Office Suite (Excel, Outlook, Word) Previous customer service, administrative, or recruiting support experience is a plus Must be 18 years of age or older Must be legally authorized to work in the United States and have IDs needed to verify Must have reliable transportation to/from work What You'll Gain: Hands-on experience in full-cycle recruiting for a mission-critical industry Exposure to applicant tracking systems, candidate sourcing tools, and compliance-driven hiring processes Mentorship from experienced HR professionals Insight into the aviation and security services industry

NorthCoast Asset Management, a Division of Kovitz Investment Group, is looking for a Billing Operations Specialist to join our team in their Greenwich, CT office. Based in our Greenwich, CT office, the Billing Operations Specialist is responsible for NCAM operational billing and financial reporting functions. This role will report directly to the Senior Vice President of Business and Operations risk and work closely with the operations team. Primary responsibilities include running quarterly client billing, running monthly close process and the management of all accounting activities. The scope of financial reporting activities includes but will not be limited to, accounts receivable, accounts payable, corporate account reconciliations, employee expense reimbursements, etc. The role is also responsible for delivering timely reporting packages to the firm's parent company, responding to all requests and inquiries, and supporting reporting requirements and deadlines while complying with GAAP, Sarbanes-Oxley, and other regulatory requirements. The ideal candidate is an organized, detail-oriented person with command of all responsibilities required of a midsize organization's accounting function. A hands-on approach to management and desire to work in a growth-oriented environment is crucial to this role's success. This individual must be capable of managing the financial implications of change and ambiguity and have an ability to communicate effectively with people at all levels of the organization. PRIMARY RESPONSIBILITIES Receivables: Run quarterly client billing process (electronic and paper) for private clients and platforms, sending invoices. Manage and report on collections, late payments and rebates. Manage client checks: send to headquarters, confirm by email, and document amount. Client billing and fee cross checks across different custodians Payables: Send vendor invoices to headquarters for payment. Manage referral fees paid to custodians, and document amount. Assist in the quarterly sales commission process. Oversee quarterly month-end close process and all related activities. Approves employee expense reports (Concur), and corporate card expenses (Amex) Reporting and Audits Manage reporting to firm leadership and parent company. AUM Scorecard, clarity monthly revenue (profit sheet), Envestnet, etc. Fidelity statement Manage internal control infrastructure to ensure compliance with Sarbanes-Oxley (includes monitoring the operational effectiveness of existing internal controls as well as designing and implementing new internal controls when needed) Manage relationship with parent company finance department, internal audit function, external auditors, insurance brokers, handle all billing audit requests. Ensure conformance with and adherence to all regulatory guidance and internal policies and procedures. PREFFERED SKILLS AND EXPERIENCE: A positive attitude and high energy level Proactive communication and follow-up. Bachelor's degree in accounting or finance experience, preferably in audit, corporate accounting or financial reporting. Excellent verbal and written communication skills Mastery of Microsoft Excel Impeccable attention to detail Experience in financial services industry a plus ADDITIONAL ROLE INFORMATION • Job Type: Full-Time • Compensation Structure: Base Salary + Bonus • Reports to: Senior Vice President, Business & Operations Risk • Location: Greenwich, CT • Monday to Friday in office 8am to 5pm

A top-tier investment firm in New York City is seeking a Trade Support Analyst with 2-15 years of experience, ideally coming from a hedge fund or asset manager. This role offers the opportunity to work closely with the trading desk in a fast-paced, high-volume environment. Key Responsibilities: Support daily trade activity, including trade capture, settlement, and reconciliation Ensure timely trade confirmations and resolve breaks with counterparties Maintain strong communication with traders, custodians, and internal teams Monitor trade flow and escalate discrepancies in real time Qualifications: 2-15 years of trade support or middle office experience Strong understanding of the trade lifecycle, settlements, and confirmations Experience with equities required; options or fixed income a plus Strong Excel skills and attention to detail Comfortable working early hours (6:30/7am - 4/5pm) Ability to multitask and thrive in a dynamic environment This is a long-term temp opportunity with strong potential for full-time hire based on performance.

About Menē Menē Inc. (TSX-V:MENE) (US:MENEF) crafts pure 24 karat gold and platinum jewelry that is transparently sold by gram weight. Through Menē.com, customers may buy jewelry, monitor the value of their collection over time, and sell or exchange their pieces at prevailing market prices. Menē was founded by Roy Sebag and Diana W. Picasso with a mission to restore the relationship between jewelry and savings. Menē empowers consumers by marrying innovative technology, timeless design, and pure, precious metals to create pieces which endure as a store of value. For more information about Menē, visit Menē.com. The Role We're looking for a resourceful, detail-oriented Operations Specialist to help strengthen and streamline the backbone of our business. Reporting to the Head of Operations, you'll play a key role in supporting daily workflows across the company-ensuring accuracy, efficiency, and compliance throughout various functions. This role is ideal for someone who thrives in a fast-paced, dynamic environment and brings a proactive, problem-solving mindset to everything they do. Key Responsibilities Process Management: Develop, implement, and refine operational procedures to improve efficiency, accuracy, and scalability Proactively identify inefficiencies and propose actionable solutions Data Management: Collect, analyze, and report on operational data to track performance, identify trends, and inform decision-making. Ensure data accuracy and integrity. System Administration: Support with the administration and maintenance of various operational systems,software and tools. Assist with user support and troubleshooting. Inventory/Resource Management: Monitor and manage inventory levels, equipment, or other resources to ensure adequate supply and optimal utilization. Vendor Relations: Coordinate with external vendors and service providers to ensure timely and effective delivery of services or products. Communicate with external partners and service providers to ensure timely, high-quality service Compliance & Documentation: Ensure all operational activities comply with company policies. Create and maintain comprehensive documentation for processes, procedures, and training materials. Customer/Internal Support: Provide support to internal teams regarding operational inquiries, issues, and requests. Project Support: Provide support for special projects and strategic initiatives as assigned by management, contributing to their successful completion. Problem Solving: Proactively identify and resolve operational bottlenecks, discrepancies, and issues, escalating when necessary. Product Feedback & Analysis: Collect feedback from sales, support, and customers to identify patterns and improvement opportunities Help translate feedback into actionable insights for the Product and Sales & Marketing teams Cross-Functional Collaboration: Partner with Creative team to oversee product development, participate in product testing and validation. Work closely with Sales & Marketing team to support promotional initiatives and ensure accurate product information across platforms Qualifications Bachelor's degree in Business Administration, Operations Management, or a related field (or equivalent practical experience). 1-3 years experience in an operations supporting role with exposure to the e-commerce environment. Ability to work effectively both independently and with cross-functional teams, colleagues and stakeholders. Strong organizational and time management skills with excellent attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and comfortable learning new software and systems. Strong analytical and problem-solving abilities. Excellent written and verbal communication skills. Ability to adapt to shifting priorities and work effectively under pressure. Preferred Skills: A proactive and resourceful approach to problem-solving. Ability to build strong working relationships with internal and external stakeholders. Experience with 2D and/or 3D CAD software (e.g., AutoCAD, Rhino, SolidWorks) is an asset Experience working with Shopify is an asset Physical Requirements: Ability to sit or stand for extended periods. Ability to use a computer and other office equipment. Occasional lifting of up to 25 pounds may be required. Join an innovative force in luxury jewelry and help shape the future of our brand from the inside out. We're looking for a detail-oriented, process-driven Operations Specialist with strong analytical skills and a knack for improving systems and workflows. If that sounds like you, we'd love to connect.

Top-Tier Investment Bank in Midtown, Manhattan is seeking a Collateral Management Associate for a full-time position! Responsibilities: Provide direct support to the booking and settlement of collaterals Controls on margin calls: notices exchanged, amounts booked in GVC and Comet, stock reconciliation on repos margins Follow up in TriOptima or manual reconciliations for collateralized and non collateralized counterparties Margin call notification, confirmation and booking for Repos and OTC derivatives Reconcile portfolios (Repo & Securities Lending) when discrepancies on margin call Producing MTM Client reporting Qualifications: Bachelor's Degree 6+ years experience working in a collateral position at a bank Strong Verbal and written communication skills Strong knowledge of Excel

Job Title: Trade Operations Specialist Salary: $100k-$150k + Bonus We are currently representing a client who is a top player in quantitative trading who is looking for skilled trade operations talent to join their growing team. In this role you will manage and monitor our high-frequency trading strategies while working closely with our team of experts and senior management. In this role you'll collaborate with internal and external stakeholders, contributing to the team's market expansion. The ideal candidate would value precision, quickly learn from mistakes, and enjoy improving processes. The Trade Operations Specialist will be responsible for: Enhance trading processes by developing scripts to automate and improve daily operations and reporting. Monitor live trading activities for risk and compliance, addressing any unusual market behavior promptly. Work with software engineering teams to upgrade and maintain trading infrastructure and monitoring systems. Streamline and optimize trading support workflows using scripting languages. Oversee enterprise systems related to scheduling, software releases, and operational monitoring. Support new market deployments by collaborating on infrastructure and connectivity with internal teams The Trade Operations Specialist should have the following qualifications and skills: 2+ years' experience in trade support or risk operations Extensive experience with Unix/Linux environments and command-line tools. Practical expertise in using Python, Jupyter, and SQL for data analysis and automation. Graduate degree in statistics, mathematics, science, or another quantitative discipline.

Selby Jennings is partnered with a quantitative trading firm in NYC focused exclusively on intraday trading across US markets - specifically equities, CME-listed futures, and short-dated options or market making strategies. Due to organizational growth, they are looking to bring on a Trading Operations specialist that will play an integral role in the operation and monitoring of low-latency trading strategies. This role will collaborate with the wider team on system efficiency and implementation, trade monitoring, risk operations, as well as other business-critical initiatives. Preferred Qualifications 1+ years of relevant trade support/operations experience Proficiency in Linux and command-line tools Hands on experience with Python and SQL Experience working in a fast-paced environment with strong attention to detail Knowledge of equities and futures Desired Skills and Experience