Receptionist Jobs in Parsippany-Troy Hills, NJ

Reports To: Office Manager / Director of Human Resources Job Overview: We are seeking a friendly, professional, and organized Receptionist to join our construction company. The ideal candidate will be the first point of contact for clients, vendors, and visitors, providing a positive and welcoming experience. In addition to handling front desk duties, the Receptionist will manage conference room schedules, ensure office supplies are stocked, and support day-to-day administrative tasks. Key Responsibilities: Answer and direct incoming phone calls promptly and professionally, ensuring all calls are routed to the appropriate department or individual. Greet and assist visitors, ensuring they check in and are directed to the appropriate person or department. Manage conference room reservations and calendars, ensuring rooms are properly scheduled and prepared for meetings. Monitor and maintain office supplies inventory, restocking as necessary to ensure smooth office operations. Coordinate and schedule appointments, meetings, and events as needed. Maintain a clean and organized front desk area, ensuring it is always tidy and presentable. Assist with administrative tasks, such as filing, data entry, and document preparation. Handle incoming and outgoing mail, packages, and deliveries. (FEDEX/UPS/MAIL etc.) Assist with ad hoc tasks or projects as assigned by management. IT - Conference room(s) oversight of technical issues in advance of meeting(s) Qualifications: High school diploma or equivalent is preferred; additional administrative or office experience is a plus. Previous experience in a receptionist or customer service role preferred. Strong communication skills, both verbal and written. Exceptional organizational skills and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Ability to multitask and prioritize in a fast-paced environment. Professional demeanor and excellent interpersonal skills. Physical Requirements: Ability to sit for long periods and perform general office duties. Ability to lift and carry up to 15 pounds (for restocking supplies). Additional Information: Full-time position with competitive compensation and benefits. Opportunity to work in a dynamic and growing company within the construction industry. If you are a motivated individual with a passion for delivering exceptional customer service, we encourage you to apply!

Hours: 9:00 a.m. - 6:00 p.m. Mon/Wed: SoHo office Tues/Thurs: Upper East Side (patient-facing) 3 Saturdays/month: Armonk, NY (travel paid) - 9:00 a.m. -3:00 p.m. Full day rate paid for Saturdays and transportation costs Pay Range: $28-$32/hr Job Description - Medical Receptionist / Administrative Assistant (Private-Pay Obesity Clinic) About the Role: We are seeking a poised and detail-oriented Medical Receptionist / Administrative Assistant to support a private-pay obesity and bariatric medicine practice in Manhattan. The role requires a polished communicator who can manage a high-touch patient experience while multitasking across administrative workflows. This is not a traditional front desk position-it blends front-facing interaction with proactive back-office organization. Responsibilities: Greet and support patients both in-person and via phone Schedule appointments and manage calendar updates (telehealth + in-person) Maintain task trackers and internal spreadsheets Collect and process patient fees (card on file or manual entry) Organize and escalate patient messages, questions, or complaints appropriately Upload and manage electronic records in the EMR system Prepare the office for daily operations, maintain a clean and efficient workflow Communicate with the physician and operations support regarding patient needs and workflow updates Handle Saturday clinic coverage in Armonk (3x/month; travel covered) Serve as the first point of contact for high-end, out-of-pocket patients Greet patients in-person and over the phone with polish and professionalism Schedule and confirm appointments across two office locations Manage inbound patient inquiries and follow up with urgency and care Maintain strong patient relationships-offering warmth, attentiveness, and proactive check-ins (e.g., “I see you haven't been in for 6 weeks-would you like to schedule a follow-up?”) Required Skills & Traits: At least two years' experience preferred providing front desk/administrative support to a private pay clientele medical office (examples would be plastic /cosmetic surgery or other bariatric offices Professional demeanor, emotionally intelligent, and comfortable with high-end clientele Fast typist (minimum 50 WPM) and strong digital documentation skills Organized, efficient, and able to juggle multiple responsibilities Fluent in spreadsheet tools (Google Sheets/Excel) Tech-savvy and resourceful (comfortable with EMRs, task managers, and self-directed learning) Reliable, punctual, and flexible with end-of-day responsibilities EMR & Documentation Enter patient data and documentation into EZDox EMR system accurately Process daily faxes related to labs, authorizations, and treatment updates Ensure the physician's desk is organized with all incoming documentation and priorities clearly prepped Insurance & Administrative Workflow Handle insurance verifications and interface with insurance providers Coordinate with the outsourced billing department Assist with pre-authorizations, intake forms, and medical records processing Ensure that administrative tasks are completed quickly and effectively (e.g., not spending an entire morning on simple tasks) Workflow Coordination Support the doctor with day-to-day operational flow and task prioritization Work independently and take initiative without needing hand-holding Show hyper-efficiency in task execution and maintain focus Technical & Communication Skills Familiarity with medical software and office tech (e.g., fax, email, shared drives) Able to communicate clearly with clinical staff, billing, and patients Comfortable working on-site in Upper East Side and traveling to Armonk on Saturdays (travel costs reimbursed) Open to staying past standard hours if patient needs or doctor's schedule require it Personal Attributes Polished, poised, well-spoken, and professional in appearance Emotionally intelligent with strong people skills Not clock-watching-flexible and reliable Ideally without significant outside commitments that interfere with flexible hours or occasional weekend work Proactive-someone who anticipates needs and takes ownership Equal Opportunity Employment: We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

Northwind Group is a Manhattan-based real estate private equity firm and debt fund manager that focuses on investments through its discretionary closed-ended funds and balance sheet direct investments. For over 15-years, Northwind Group has been involved in the acquisition, development, financing, and management of residential, commercial, and senior-living properties valued at over $5.7 billion and covering a portfolio of 330 properties and 42 million square feet. Leveraging its strong track record and market experience, Northwind Group focuses on generating attractive risk-adjusted returns while maintaining rigorous investment criteria and adhering to its core values of honesty, transparency, and integrity. We are seeking a highly organized, reliable, and pleasant Receptionist and Office Administrator to serve as the first point of contact for visitors, while also managing day-to-day office operations. This position requires multitasking, excellent communication skills, and the ability to maintain a positive and efficient office environment. Key Responsibilities: · Greet and welcome guests, ensuring a professional and courteous experience. · Maintain an organized office environment and reception area. · Handle incoming and outgoing mail, deliveries, and packages. · Maintain office supplies and ensure stock levels are updated; place orders as needed. · Assist with scheduling appointments, meetings, and events. · Coordinate and maintain office equipment (printer, technology, etc.) and liaise with service vendors. · Support the office's general upkeep by coordinating with property management and inputting/supervising work orders. · Assist with onboarding new employees, including preparing their workspace, arranging building access, etc. · Coordinate domestic and international travel including flights, lodging, reservations, etc. Required Skills and Qualifications: High school diploma or equivalent (associate or bachelor's degree preferred). Previous experience in office administration or receptionist roles. Excellent verbal and written communication skills. Strong organizational skills with the ability to multitask. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to work well independently and as part of a team. Attention to detail and problem-solving skills. Professional demeanor and client-first attitude. A proactive and adaptable attitude, with a willingness to take on various responsibilities. Authorized to work in the United States. Work Environment: Full-time, in-office position. A fast-paced work environment with occasional urgent tasks. Northwind Group does not discriminate employment on the basis of race, color, religion, sex (including pregnancy status and gender identity), national origin, political affiliation, sexual orientation, marital status, disability status, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Are you a motivated self-starter with a passion for delivering exceptional office support services? Forrest Solutions is seeking a Lead Office Services Associate to support a prestigious law firm in Midtown Manhattan. This high-visibility, single-person site role is ideal for a confident, tech-savvy professional who thrives in a fast-paced environment and takes ownership of day-to-day operations, including mail, print, hospitality, and office services. The ideal candidate is highly organized, client-focused, and takes pride in delivering top-tier service with professionalism and initiative. Job Title: Lead Office Services Associate Location: New York, NY 10022 Employment Type: Full-Time, On-Site Compensation: $25/hour Schedule: Monday-Friday, 8:00 AM - 5:00 PM (Must be flexible; overtime required) Key ResponsibilitiesOffice Services Leadership Lead daily operations according to Forrest Solutions' standard operating procedures (SOPs) Ensure exceptional client satisfaction by proactively managing requests, inquiries, and issues. Maintain an organized and professional office environment, including conference rooms, kitchen areas, a semi-large pantry, and a well-stocked supply room. Train, motivate, and manage onsite support (if applicable), fostering a high-performance, client-focused team. Mail & Distribution Services Manage all inbound and outbound USPS and accountable mail. Oversee domestic and international pouch services. Coordinate third-party mail and messenger vendors. Monitor mailroom KPIs and ensure compliance with service level agreements (SLAs) Handle special mailings and fulfillment requests. Print & Copy Services Operate and maintain MFDs, copiers, and scanning devices. Provide troubleshooting and basic training to end users. Track usage and ensure timely service and supply replenishment. Records Management (As Needed) Assist with file creation, records tracking, and audits. Support destruction processes and develop file plans. Facilities Support Maintain and update workspace and conference room information. Assist with vendor coordination and cost reviews. Monitor and support basic facility needs and contracts. Client Engagement Serve as the key liaison between Forrest Solutions and the client team. Communicate clearly and professionally with attorneys, staff, and vendors. Participate in regular client meetings to assess and improve service delivery. Qualifications High school diploma or equivalent required; college degree preferred 2+ years of supervisory experience in office services or corporate support is a plus. Strong knowledge of Microsoft Office Suite (Word, Outlook, PowerPoint) Excellent communication skills-both verbal and written Strong follow-through and multitasking abilities Proven experience in high-touch, client-facing environments (legal preferred) Must be approachable, reliable, and able to lead by example Capable of lifting to 50 lbs; ability to move supplies and equipment as needed Comfortable working independently and managing changing priorities Additional Attributes Self-starter with a proactive mindset Strong judgment and problem-solving abilities Positive and professional demeanor with a focus on team success Commitment to confidentiality and information security Apply now to bring your energy, precision, and service skills to a team that values excellence and professionalism. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

In this role you will be responsible for control and support functions of the operations initiated by the Treasury and Repo Front Office in New York, from the negotiations, recordings, and processing of transactions. Your role will be to facilitate and ensure all operations are processed in a timely manner. You will be a point of contact and liaise with entities both internally (Front Office, Middle Office, Back Office, Compliance, IT, Product Control, Risk Management, Project Management) and externally (Clients, Broker/Dealers, etc.). You will also develop various skills such as knowledge of financial products, financial markets, and best business practices. This position is based in New York. You will report locally to the New York Head of Repo and Treasury Trading Support Middle Office. Key Responsibilities The Middle Office team is responsible for assisting and controlling the Treasury and Repo business line. In addition, there is the Global Repo business that will be managed by both Paris and New York teams. This includes trade monitoring, workflow control, and trade validation to ensure timely settlement and accuracy of Front Office's position and exposure. You will contribute to the development of a reliable and effective control function of the perimeter. You will also have the opportunity to participate in various projects to optimize trade workflow, deploy new products, system enhancements/fixes, new regulations and market rules. Support Tasks: Ensure the integrity of all transactions and positions across multiple trading applications Perform first level of control by ensuring trades are booked accurately, cash flow balances are correct, triparty and bilateral trades are matched and settled in a timely fashion. Investigate, analyze, and resolve trade breaks Process funding and repos as required for Trading and Sales Manage and monitor post trade life cycle events Manage trades amendments in Front office systems as appropriately requested while confirming the impacts are in line with expectations Maintain high level of client service for external and internal stakeholders Contribute to the development of reliable and effective control functions while making certain procedures are updated and are in place to reduce operational risk Assist in the identification, specification, and user testing of system enhancements Ensure coverage and support to FO and within the team to undertake day to day tasks with respect to temporary needs, holidays, or illnesses Main point of contact for FO while being the liaison between FO and other teams. Act as a point of contact for the introduction of new products and ensure that procedures are in place to manage these transactions. Ensure the functional link with the Treasury Middle Office (located in Paris) Develop strong relationship with the global Treasury and Repo MO teams Additional responsibilities: Service Quality and Processes improvement Propose and formalize any improvements on controls and procedures Develop efficiency initiatives Compliance and Governance Ensure compliance with Credit Agricole CIB Capital Markets Operations and Credit Agricole CIB New York governance and organization directives Promote operational controls and segregation of duties Control and awareness Exert vigilance to unusual or inappropriate (i.e. unusual, uneconomic, or fraudulent) trading practices Alert management and position control team in case of suspicion of inappropriate (i.e. unusual, uneconomic or fraudulent) trading practices or operations Legal and Regulatory Responsibilities Comply with all applicable legal, regulatory and internal Compliance requirements, including, but not limited to, the NY Compliance manual and Compliance policies and procedures as issued; Financial Security requirements, including, but not limited to, the prevention of Financial Crime and Fraud including reporting obligations to the Money Laundering Reporting Officer. Maintain appropriate knowledge to ensure through understanding to undertake the role. Complete all mandatory training as required to attain and maintain competence. Management and Reporting Reports to the Head of Treasury and Repo Trading Support MO Key Internal contacts Front Office, Middle Office, Back Office, Settlements, IT Support, Referential Data, Risk and Market Activity Monitoring teams Key External contacts External Clients, Interbank, Broker/Dealers, SPV, Trustee Qualifications/Education Required: Educated to degree level standard or equivalent Degree in finance preferred Experience Required: Previous experience in Middle Office with exposure to Treasury and Repo products. Ability to work independently with minimal supervision Knowledge of Collateral Management preferred Previous experience in Back Office and/or Settlements preferred Competencies Required: Rigor and sense of organization Autonomy Capacity to cooperate / Ability to work across multiple disciplines Strong technical and analytical skills Ability to analyze and communicate findings to management Good relationship building and ability to communicate clear and concisely Sensitivity to operational risk Work well under pressure Proactive and dynamic Skills & Knowledge Requirements: Fluent in English Comfortable with learning new applications Strong understanding of Excel Knowledge of VBA/Macros preferred French is a plus

Front Desk Operations - Customer Service Representative: NYC, Hoboken, NJ & Greenwich, CT alts | Alteration Specialists is looking for a Front Desk Operations Representative Alts is looking for a dynamic professional Front Desk Operations member, distinguished by their charisma, commitment, and professional integrity. This role will include responding to phone calls and emails, office management and administration, as well as internal/external communication, and creative problem solving. This is a customer facing position, full-time role in New York City, Brooklyn, NY, Hoboken, NJ & Greenwich, CT, with competitive pay, full benefits, and opportunities for future growth. Responsibilities include: Front Desk - Office Management Maintain a professional, warm, welcoming office environment Greet all clients, manage check-ins, pickups and payment Answer all inbound calls to the Alteration Specialists Studio Manage all client bookings and appointments Process new transactions and ensure internal reporting is correct Responsible for ordering, tracking and managing office inventory, supplies and purchases Ensure all outsourced garments are appropriately tagged, distributed and delivered Manage the flow of fitting room processes and appointments Customer Service Quick, warm, and on-brand customer communication across emails, calls and in-person Thoughtful and authentic recommendations to customers through a deep understanding of their need Thoughtful interaction with each customer Collect, organize, and track consumer feedback, day to day issues and other relevant information and communicate this to the team Contribute ideas to company policies to create an even better customer experience Operations Ensure that all QC checkpoints that live with front operations are consistently met for each garment entering or leaving your studio Ensure all tickets are properly created, and processed throughout the garment's life cycle with Alteration Specialists Properly record and document all RFA's, refunds and other failures of process, and brainstorm written solutions to achieve a higher operational efficiency Attributes You are warm, compassionate, and empathic. You have a calming demeanor and a way of building trusting, caring relationships with ease. You are a skilled communicator. You're both a great listener and an effective speaker and writer. You treat sensitive information with respect and discretion. You are mission driven. You are motivated to help change the fashion industry, and move towards a more sustainable future and serve as an excellent ambassador for a cause you believe in. You are systematic. You derive pleasure from being highly organized, creating order, and checking things off your list. You are detail-oriented. You take pride in a beautifully executed workflow and typos in your emails make you cringe. You are thoughtful. You can anticipate the needs of your tailoring team and clients, and feel committed to proactively creating a supportive environment for all. You are able to recognize how your individual role feeds into the larger organization's objectives. You have great professional integrity. You take ownership over your work, ask for help when you need it, and are committed to your own growth and development. Experience Experience in customer service related roles preferred Prior responsibilities in the fashion industry, and communications management desired. Experience or deep interest in fashion and sustainability desired, with a working knowledge of garment construction desired. *This is an entry-level/early career role.* Why the Role is Compelling As a Front Desk Operations member at Alts, you will play a critical role in the overall success of the store and contribute to a positive and dynamic shopping experience for customers. You will have the opportunity to work with a dynamic team, hone your organizational and customer service skills, and grow your career in the retail industry. This is a fantastic chance to join a supportive, goal-driven company with plenty of opportunities for advancement as the brand continues to expand. We are a performance-driven company, and strong performance can lead to promotion opportunities as early as three months to our full time Studio Experience Coordinator position which would come with a raise. You would feel the support of a tight-knit tailoring and operations team, and the excitement of being part of a growing, multi-studio operation disrupting the fashion industry with many opportunities to grow as quickly in your career as the brand is growing. Alts is committed to hiring and rewarding top talent. We value hard work, dedication, and the development of our employees. As part of our team, you will receive competitive compensation, benefits, and ongoing opportunities for personal and professional growth. Compensation FDO earns $18 an hour when you are accompanied by a Studio Experience Coordinator or other FDO. If you are working a shop on your own then you will be paid $20 an hour for that specific shift. $18 an hour is the base compensation for any and all FDO roles.

Robert Half is looking for a dependable individual that is seeking stable employment for an Office Assistant position in the Woodbridge, NJ area! This is a great opportunity to join an established company and work closely with a team to support office operations. On-site / Mon-Fri 8:30-4:30PM Key Skills Required: 2+ years of office experience Excellent professional written communication skills Detail Oriented Proficient in Microsoft Office Suite and SharePoint Comfortable answering phones Medical benefits, 401k, and PTO are offered!

What we are looking for: We are seeking a driven and hospitality-oriented Front Desk Concierge to assist with the day-to-day building operations at one of our Williamsburg Luxury Class A rental apartment buildings. As a Concierge, you will be serving in a primary resident and tenant facing role and be a key point of contact in delivering a first-class customer experience. Job Responsibilities: Deliver an exceptional experience through genuine hospitality to Residents, guests, and colleagues Greet, qualify, and announce all visitors and guests. Actively monitor safety and security of the building by reviewing security cameras, conducting regular patrols, responding to emergencies and concerns promptly and efficiently, and exercising great judgement including escalating issues immediately. Oversee the delivery and storage of all packages and parcels delivered to the building including logging and distributing packages, and managing vendors and deliveries Maintain accurate and complete shift logs ensuring proper "handover" to ensure successful communication through shift changes Maintain cleanliness and appearance of the Lobby and surrounding areas Qualifications: Prior experience of at least 2 years in luxury residential, hospitality, or service industries Service-focused, with genuine passion for delivering hospitality. Punctuality and high standards of personal grooming and appearance. Openness to learning and welcome feedback in a Team environment that constantly strives for excellence and improvement Exceptional communication, interpersonal, and organizational skills Ability to multitask and remain composed in a fast-paced environment Sense of ownership with problem-solving capabilities to handle reasonable requests and challenges Schedule flexibility to work different shifts as needed, including evenings, and weekends. Who we are: Two Trees is a Brooklyn-based real estate development company best known for its singular role in transforming the Brooklyn neighborhood of DUMBO from an underutilized industrial waterfront to a thriving mixed-use community. Notable projects include: 325 Kent, One South First, Ten Grand, 300 Ashland, Mercedes House, Wythe Hotel, Jane's Carousel, and most recently the development of the Domino Sugar Factory site. Two trees solely develops, builds, owns, manages, and leases all of our properties. We fundamentally believe that people prosper when neighborhoods bloom. We are looking for passionate, innovative, and bold individuals that dare to make a difference, and those that share our vision as our portfolio grows.

We have had the privilege of caring for those in need for more than a century. Founded on the belief that everyone has the right to exceptional care, today we continue to provide quality care and services for our many residents, patients, and clients. Caring is not simply what we do, it is who we are. Why Join Our Team: Across our four campuses, eleven communities, five service offerings, and hospital, we are ultimately one unified team. Together, we nurture a compassionate, collaborative culture that enables continuous improvement and allows our team members to learn, grow, and shine in their careers. Surround yourself with people who care about making a difference - come join us! We have an exciting opportunity for a full-time, Unit Secretary to join Ramapo Ridge. Ramapo Ridge is a 58-bed inpatient psychiatric hospital licensed by the State of New Jersey and accredited by The Joint Commission (TJC). The Unit Secretary will be responsible for the clerical functions in the unit and acts as a receptionist. The purpose of this position is to assist the Charge Nurse in the smooth functioning of the unit. The Unit Secretary supports the unit philosophy and works collaboratively with the Charge Nurse, Executive Assistant and the Nurse Executive. Must have the flexibility, personal integrity and be able to work effectively with personnel from all departments. Demonstrates an understanding of, and embraces, the mission statement of Christian Health. Ensures that the daily time schedules correspond to the assignment sheet and assists with staffing calls as needed. Monitors, searches and records all packages brought to and leaving the unit. Maintains the medical record according to the standards. Ensures that ordering is done prior to staff running out of supplies and equipment on appropriate ordering forms. Refers calls to appropriate persons while maintaining patient confidentiality. Writes up the escort and transport requisitions recording the length of the escort, time of day, and the number of staff accompanying the patient. Ensures there are new charts for prospective patients to be available 24 hours a day. Assists in coordinating with admissions including phone calls and admission referrals. Adds to the Census Book all admissions and discharges for each 24 hours. Manages the front desk to ensure that all visitors identify themselves and signs in the visitors in the Log Book. Ensures that all visitors are monitored prior to entering the unit. Ensures the completion of documentation for Court Materials including but not limited to emails, faxes and scheduling. Performs other duties as assigned. Schedule: 3:00pm-11:00pm, Monday - Friday, no weekends. Education: High School Graduate with some secretarial education. Qualifications: One year of secretarial experience with strong organizational skills and hospital experience preferred. Christian Health offers a wide variety of benefits to full-time employees that includes: Discounted health insurance Dental Program Paid Vacation, Personal days, Holidays and New Jersey Sick leave 401k plan for all employees who are 21 or older Group Life Insurance & Voluntary Life Insurance Tuition Reimbursement Flexible Benefit plan Employee Assistance Program Direct Deposit Credit Union Child Day Care Center on campus Gift shop on campus Free onsite parking on campus Free meals for all employees Pay differentials Exclusive employee discounts and special offers Access to earned wages prior to payday Demonstrates compliance with the CH ASPIRE Standards of Performance. If you are interested in this great opportunity, please apply today on our website listed below. *************************************

Office Assistant Reports to: Manager of Administration & Human Resources FLSA: Part Time - Non-Exempt Prevent Child Abuse - New Jersey (PCA-NJ) is the statewide leader in the prevention of child abuse and neglect and the promotion of healthy childhoods for all of New Jersey's children. The organization was incorporated in 1979 as the New Jersey chapter of Prevent Child Abuse America, the 9th Chapter to be established among a national network. Today, we exist as one of the largest chapters across the country and have become a recognized leader for prevention work in New Jersey. PCA-NJ's expertise lies in developing primary and secondary prevention programs including public awareness campaigns, parenting education programs, workshops and professional training, home visitation services, initiatives that promote parental involvement in a child's education, and projects that support highly vulnerable families. Our prevention programs meet the specific needs of families to ensure that they are capable of nurturing, developing, and sustaining healthy children. JOB SUMMARY: The Office Assistant provides support to ensure the office functions efficiently and the environment is always welcoming for staff and visitors. The individual in this role will manage a diverse set of administrative and operational support services in a fast-paced environment with attention to detail and limited supervision. Responsibilities include managing a set of administrative tasks for the agency such as coordinating support with other staff and human resources, handling a variety of projects for programs, event & meeting coordination, phone coverage, interfacing with visitors & vendors, handling of confidential information and other special projects as assigned. This is an in-person position with presence at our main office required. MAJOR RESPONSIBILITIES: Provide both complex and routine administrative support to all agency programs/departments including project work, data base management, and program materials. Provide support for meeting and training arrangements both on/off-site and virtually (coordinate participant information, collateral materials, schedule, registration, set-up, mailings, etc.). Maintain materials and resources for the agency (calendar, supplies, office equipment, computers, cell phones, etc.). Maintain the general office condition and arrange for necessary services or repairs when needed. Greet visitors, screen calls, handle routine inquiries, and collect and distribute all incoming mail, deliveries, and courier items. Assists with planning and execution of special events such as organization-wide meetings, agency events, benefits enrollment, holiday parties, and other celebrations. Identify and help implement procedural changes to improve agency efficiencies. Partner with the Manager of Administration and Director of Human Resources to assist in various HR related activities. Organize and maintain personnel files and employee information and respond to requests. Fulfill other duties as assigned. SKILLS & KNOWLEDGE REQUIRED: Associates degree in business, human resources, or related field; BA/BS degree a plus. 2+ years of administrative experience in a fast-paced, small business environment. Prior experience with non-profit organizations a plus. Proven self-starter who takes initiative, is a team player, and works well independently. Ability to multi-task and manage competing priorities. Attention to detail, ensuring tasks are completed thoroughly and correctly. Tech savvy and proficient in Microsoft office products, with experience or ability to quickly learn human resource information systems (HRIS), and similar computer applications. Experience coordinating IT and AV services and support. Experience handling confidential information with demonstrated Experience coordinating IT and AV services and support. Experience handling confidential information with demonstrated discretion. Intellectually inquisitive, with ability to creatively problem solve. Desire to learn new skills and grow professionally. Commitment to diversity, equity, and inclusion. Highly organized, motivated, reliable, and flexible. Ability to lift and carry objects such as files or office supplies, usually not exceeding 25 pounds. Bi-lingual Spanish speaking a plus, but not required. TO APPLY: Please respond via this post or submit your resume and cover letter to ******************************. Be sure to include “Office Assistant” and your last name in the subject line. Prevent Child Abuse New Jersey is committed to inclusive hiring and dedicated to diversity in its work and workplace culture. We provide equal opportunity and protection from discrimination for employees and applicants in all aspects of the employment relationship, without regard to race, color, national origin, sex, sexual orientation, gender identity or expression, marital status, military or veteran status, disability, age, religion or any other classification protected by law; and we strongly encourage candidates of all identities, experiences, orientations and communities to apply.

Job Title: Guest Experience Associate / Receptionist- Part Time Company: CONTŌR About Us: CONTŌR is a premier provider of cosmetic injectables and medical grade skin care services, offering a blend of hospitality and professional skin care to help our clients achieve their aesthetic goals. We pride ourselves on delivering top-notch care with a personal touch. As we continue to grow, we're seeking a compassionate and skilled Guest Experience Associate to join our dedicated team. Key Responsibilities: Facilitate a welcoming and hospitable environment upon guests entry and exit at CONTŌR. Manage the flow of guests arriving and checking out simultaneously, including managing the flow of each treatment room. Take payments from guests, communicating with providers to ensure the guest receives appropriate pricing or any discounts. Schedule guest appointments in our CRM / EHR, including encouraging follow up appointments and Google Reviews. Collaborate with other team members to facilitate an environment that is fun and enjoyable for both CONTŌR team members and clients. Ensuring all documentation is appropriately signed by guests, before and after photos are taken, and documentation in our CRM / EHR is up to date at the end of each day. Maintain a clean and organized work environment, ensuring compliance with sanitation and safety protocols. This includes wiping down chairs / equipment after a guest visit if needed. In-person communications with clients regarding information about treatments, skincare, aftercare for services performed, and assisting providers with any possible adverse effects on follow up appointment or via phone, text or email as needed. Electronic and telecommunication with guests when needed. Stay up to date with the latest trends, advancements and best practices in retail skincare. Assist in the development and implementation of marketing initiatives to promote skin care services. Assist with administrative tasks such as data entry, filing, and maintaining office supplies and inventory. Assist team with any store operations and needs. Qualifications: Proven experience in a front desk or customer service/hospitality role. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Ability to handle sensitive information with confidentiality. A friendly and professional demeanor. Previous experience in a medical or aesthetic clinic is a plus. Why Join CONTŌR? Opportunities for professional growth and development. A positive, supportive, and collaborative work environment. Employee discounts on services. The chance to work in a hospitality based skin studio. How to Apply: Interested candidates should submit their resume and a cover letter outlining their qualifications and why they are interested in working at CONTŌR to *********************. CONTŌR is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Who We Are At LX Pantos America, we're all about making logistics simple and reliable. We help move goods across the globe - whether it's shipping, warehousing, or managing the entire supply chain. We work closely with LG and other leading global companies to support their logistics operations and deliver smart, reliable solutions every step of the way. With offices and operations around the world, we're growing fast - and we're looking for great people to grow with us. At LX Pantos America, you'll find a team that's supportive, hard-working, and always up for a challenge. If you're someone who's ready to learn, contribute, and be part of something bigger, we'd love to have you on board. Role Overview We are seeking a highly skilled and resourceful Office Secretary to provide dedicated support to our Chief Executive Officer (CEO). The successful candidate will be a critical partner to the CEO, ensuring seamless coordination of executive activities, optimizing time management, and contributing to the overall efficiency of the executive office. This role requires a high level of discretion, excellent organizational skills, and the ability to thrive in a fast-paced and dynamic work environment. Responsibilities Calendar and Schedule Management & Meeting Coordination: Manage the CEO's calendar, including scheduling and coordinating meetings, appointments, and internal/external engagements. Prioritize and anticipate scheduling conflicts, providing solutions to optimize the CEO's time. Take detailed meeting minutes and follow up on action items to ensure timely completion. Communication and Correspondence: Act as the primary point of contact between the CEO and internal/external stakeholders. Draft, proofread, and edit emails, letters, reports, and other documents on behalf of the CEO. Travel Arrangements: Coordinate complex travel plans, itineraries, and accommodation for the CEO. Provide comprehensive travel packs, including necessary documents and information. Confidential Information Management: Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain confidentiality on matters related to executive decisions and company strategies. Administrative Support & Project Assistance: Assist in the preparation of presentations, reports, and other documents. Conduct research and compile data as required by the CEO. Perform general administrative tasks to contribute to the efficient operation of the executive office. Support the CEO in various projects, initiatives, and special assignments. Coordinate and collaborate with other departments to ensure project deadlines are met. Relocation Support & Personal Errands: Assist the CEO in coordinating the relocation process, including managing the moving logistics. Provide guidance on local amenities, and other essential services to ensure a smooth transition to the new location. Undertake various personal errands and tasks on behalf of the CEO, such as managing appointments, coordinating family activities, and handling personal correspondence. Qualifications Education: Associate degree or higher Bachelor's degree preferred Experience: Working experience in a corporate setting Familiarity with office management systems and procedures. 5-10 years of experience in an executive assistant, executive secretary, or similar administrative support role. Skills: Exceptional organizational and time-management skills. Strong written and verbal communication skills. Fluent in both Korean and English (spoken and written) REQUIRED. Proficient in Microsoft Office Suite and other relevant software. Ability to handle sensitive information with confidentiality and discretion. Proactive, with a solution-oriented mindset. Ability to prioritize and multitask effectively. Detail-oriented and committed to delivering high-quality work. Strong interpersonal skills and the ability to work collaboratively.

We are looking for a Front Office Support specialist to join our team. The specialist will provide functional support within Global Markets Sales & Trading on any delegated activity which may include the calculation and valuation of all traded operations, ad-hoc reports and analysis as well as providing assistance in the trade capture of executed tickets. Additionally, the candidate will look for strategic solutions and improvements of trading and sales processes to help grow Fixed Income, FX/Rates Derivatives, and the Structured Notes business. The specialist will serve as the point of contact for both internal (Sales and Trading, Back office, Compliance, Engineering, and etc) and external clients. The ideal candidate will have knowledge and experience supporting FX and Rates Derivatives business lines with an in-depth understanding of the trade lifecycle of trades from Front to Back. Main responsibilities include, but not limited to the following: Process and monitor all trades that have been registered by Front Office employees to ensure that they flow through Global Markets trading systems. Review and ensure all breaks found in the automated interfaces between Front Office systems are corrected and properly updated: Review existing reconciliations and propose new reconciliations if needed for continuous improvements Trade capture and booking of OTC derivative transactions and securities. Monitor and Control all FINRA required transaction based reporting. Perform operational activities (e.g., security and account set-up, trade blotter monitoring, retention of TermSheets and Final Terms) Participate in continuous project work involving process improvement, system implementation, new product or new market rollouts Timely escalation of urgent issues to management The role requires a wide variety of skills and strengths, including: A strong understanding of GM products; Fixed Income Securities Derivatives, FX, and Structured Notes. Knowledge of the front to back lifecycle of trades Strong attention to detail and the ability to clearly communicate with others Strong technical skills in Excel (VBA a plus) Team player with the ability to work in a fast paced environment Ability to prioritize and manage different tasks under pressure Requirements: Undergraduate Degree Obtain SIE and Series 7 within 6 months Complete NFA Long Track Proficiency Exam All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. With respect to this position in our New York Office, the expected base salary ranges from $90,000 to $100,000. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus. *Employment eligibility to work with BBVA in the U.S. is required as the company will not pursue visa sponsorship for these positions

Job Title: Operations Associate Firm Type: Hedge Fund Work Arrangement: Hybrid (4 days in-office) Experience Level: 5-10 years Compensation: Base Salary: $100,000-$150,000 (commensurate with experience) Bonus Eligible Total Compensation: Up to $200,000+ for the ideal candidate Position Overview Our client, a leading hedge fund based in New York City, is seeking a highly skilled Operations Associate to join their dynamic team. This role is ideal for a candidate with 5-10 years of experience in financial operations, particularly with a strong background in credit default swaps (CDS). The ideal candidate will have buy-side experience and a proactive, detail-oriented approach to supporting trading activities. Key Responsibilities Accurately book and allocate trades, ensuring seamless downstream processing via TradeServ Reconcile daily trades, positions, and cash balances with external counterparties Own and manage operational processes independently after initial training Collaborate closely with traders and portfolio managers to support trade lifecycle Assist in the development and optimization of operational workflows Review and analyze end-of-day P&L to identify discrepancies or anomalies Qualifications 5-10 years of relevant experience in financial operations Buy-side experience (hedge fund or asset manager) is required; some sell-side exposure is acceptable Strong understanding of credit default swaps (CDS) from a middle-office or operations perspective Proficiency with TradeServ and ICELink Comfortable interacting directly with traders and PMs Familiarity with SQL and VBA is a strong plus Must be authorized to work in the U.S. without sponsorship

A top-tier Fund in Midtown, Manhattan is seeking a permanent Middle Office Associate! Responsibilities: Working with Equity Products (mutual funds, ETFs, SMAs) Responsible for booking, capturing and reconciling trades Processing Corporate Actions and settling trades Qualifications: 5+ years experience working within the Middle Office/Operations at Investment Management firm Strong Excel Skills (Macros, VBA, Etc.) Strong written and verbal communication skills BS/BA in accounting, finance, economics, etc. Ability to multitask

.Answer all incoming calls and direct calls as necessary. .Greeting and thanking all guest in a friendly manner Perform security audits and assessments .Excellent observation skills .outstanding communication and written skills .Document any vistors to the property .Respond to incidents and emergencies .Clear speaking voice .Maintain reception area .Monitoring surveillance cameras Full time 40 hours Monday-Friday Full medical and dental after 90 days of employment. Your main goal is to make sure vistors feel welcomed, valued and respected. All shifts available To Apply Contact human resources submit your resume : HR will contact you immediately Pay rate :$20-$25 Hourly rate

E-commerce company gets products and have to check if it's listed on the database each item has to be checked and go into inventory if not has to send pictures oversees to add it on 12/38 flexible hours: approx 20-25 hours a week $25 an hour, negotiable

pJoin Our Team at New Bridge Medical Center!**/p pWe are dedicated to providing high-quality, compassionate care to our diverse community. As a leading healthcare provider, we offer a supportive and inclusive work environment. If you're passionate about making a difference and thrive in a collaborative setting, New Bridge Medical Center is looking for a Telephone Operator. /p pstrong Job Duties/strong/p pThe Telephone Operator operates computerized console for the hospital in order to provide routine information, direct calls, to appropriate areas, and perform related functions./p pChannels all incoming calls and provides direct numbers as needed; connects inside callers with local and out-of-state numbers as appropriate using a PC/Windows based console./p pBi-lingual - Spanish speaking skills preferred./p pProvides paging services: overhead, beepers, fire alerts, codes, traumas, disasters./p pTakes messages from the emergency number to report problem to appropriate department. Enters information in logbook. Refers to written guidelines for further instructions./p pProvides telephone and communication services for the Medical Center in emergency situations according to hospital policies and procedures (e.g., codes, traumas, disasters, bomb threats)./p pstrong Job Duties/strong/p pPicks up various lists (e.g., Ambulatory Surgery, OR, physician schedules), announcements (e.g. seminars, special meetings) daily; familiarizes self with contents so that accurate information may be given to callers./p pAssists in training new telephone room personnel by answering questions, explaining system./p pMaintains departmental logs, fire alarms, unusual situations in a write format (“Trouble“ log), etc./p p In the absence of the Lead Telephone Operator, operates the telephone repair "Help" line, pulling messages and reporting problems to Telephone Technician./p pMaintains cleanliness and neatness of work area./p pPerforms other duties as assigned to support the overall objectives of the department and organization. /p pstrong Education/strongbr/High School Diploma or equivalent./p pstrong Experience/strongbr/1 year of experience as a Telephone Operator on a heavy-volume switchboard (preferably in a hospital) required; 2-3 years' experience preferred./p pstrong Skills/strong/p pGood Bilingual (English/Spanish) language skills preferred./p pGood PC/Keyboard skills and/or experience required.br/Strong oral communication skills.br/Strong interpersonal skills.br/Speaks, reads and writes English to the extent required by the position; knowledge of a second language a plus./p pstrong Salary commensurate with experience within posted range./strong/p p16.95 DIFFERENTIALS 1.00 EVE NIGHT amp; WEEKEND/p pWe provide a comprehensive benefits package, including a competitive medical, dental, and vision plans. We prioritize work-life balance with a generous time off policy that includes ample vacation days, personal time, sick leave and nine paid holidays. Additionally, we are committed to the personal and professional growth of our employees, offering robust tuition reimbursement and continuing education programs to help support our employees ongoing development./p

-Must be savvy, -Detailed oriented, -Some logistics knowledge. Hours: Tuesday - Saturday; Tuesday - Friday 8am - 5pm and Saturday 6am- 3pm Pay Rate: $15 (NEGOTIABLE DEPENDING ON EXPERIENCE) Bilingual is a plus Benefits offered - Health Care Sick Pay 401 k offered in 2021 MUST HAVE TRANSPORTATION!!!!!!!!!!!!!!!! Start now!